City Managers Newsletter - February 5, 2010

City of Bandon

CITY MANAGER’S NEWSLETTER

February 5, 2010

This newsletter is an informal report by City Manager Matt Winkel on the news, issues, and other items of interest from the City of Bandon. It will normally be posted once each month (on the Friday following the City Council meeting) on the City’s WEB Page at www.ci.bandon.or.us, (click on “City Hall”) and will be e-mailed directly to all subscribers. Subscribers will also receive copies of City Council, Planning Commission, Parks & Recreation Commission, Committee for Citizen Involvement, and Water Resource Committee agendas via e-mail in advance of each meeting.

To subscribe or un-subscribe, or if you have any questions, comments, or suggestions, please e-mail to citymanager@ci.bandon.or.us. Your e-mail addresses will be kept confidential and not distributed or used for any purposes other than e-mail communications with the City of Bandon.

FEATURED IN THIS ISSUE

• Certificates Of Appreciation Awarded To The Anti-Graffiti Team
• Riparian Corridor Protection Ordinance Adopted
• Public Hearing On Proposed Regulations Regarding Beaches & Dunes, Shoreland Overlay Zone, And Statewide Planning Goal 18
• “ORWARN” Mutual Aid Agreement Approved
• Data Indicate Bandon’s Water System Leakage Is Extremely Low
• First Street Electric Undergrounding Project Expanded
• Question Raised Regarding Whether Urban Renewal Funds Can Be Used For Police Protection
• Two Temporary Burn Permits Approved
• New Decorative Street Light Bulbs Being Tested
• “Washed Ashore” Project
• Free Income Tax Counseling And Return Preparation
• Citizens Review Board Seeking Volunteers To Review Cases Of Children In Foster And Substitute Care
• Linda’s Church Joke

CERTIFICATES OF APPRECIATION AWARDED TO THE ANTI-GRAFFITI TEAM

At their February 1^st meeting, the City Council awarded certificates of appreciation to the members of the Anti-Graffiti Team, which consists of Jim Giambrone, Charlie O’Neill, and Wayne Robbins. The team members are volunteers who work with the Bandon Police Department to respond as quickly as possible to locations where graffiti has been painted in Bandon and paint over or remove the graffiti. Their goal is to have the graffiti removed within 48 hours, although that can sometimes be slightly delayed due to inclement weather. The Anti-Graffiti Team was responsible for the removal of the graffiti that was recently painted at several locations in City Park. Congratulations to Jim, Charlie, and Wayne on receiving their certificates of appreciation, and a sincere “thank you” for their outstanding work in helping keep Bandon beautiful and safe.

RIPARIAN CORRIDOR PROTECTION ORDINANCE ADOPTED

At their February 1^st meeting, the City Council approved the final version of the riparian corridor protection ordinance, with Councilors Claassen, Drew, Hundhausen, Procetto, and Tiffany voting in favor, and Councilor Vick opposed. The only change was to add a segment of Ferry Creek which had been originally included, but was inadvertently left off of the prior draft. Copies of the riparian regulations can be found on the City’s website at www.ci.bandon.or.us., and visiting the Planning Department page. Additional information can be obtained by contacting City Planner Charli Davis at cdavis@ci.bandon.or.us.

PUBLIC HEARING ON PROPOSED REGULATIONS REGARDING BEACHES & DUNES, SHORELAND OVERLAY ZONE, AND STATEWIDE PLANNING GOAL 18

On Thursday, February 25, 2010, at 7:00 PM, in the City Council Chambers, the Planning Commission will hold a public hearing regarding the adoption of Ordinance 1582 and Ordinance 1583. These proposed ordinances would amend the zoning regulations and Comprehensive Plan regarding Beaches and Dunes, the Shoreland Overlay zone, and the application of Statewide Planning Goal 18. The City of Bandon has determined that adoption of these ordinances may affect the permissible uses and values of property in the effected areas, which are primarily located along or near the beaches and along the bluff .

Ordinance 1582 and Ordinance 1583 are available for inspection and copying at the Bandon City Hall, 555 Highway 101. These Ordinances are also posted on the City of Bandon website at www.ci.bandon.or.us, go to the Planning Department page. For additional information, please contact City Planner Charli Davis, 541-347-2437, ext. 230, or e-mail cdavis@ci.bandon.or.us.

“ORWARN” MUTUAL AID AGREEMENT APPROVED

In recent years, many natural disasters have driven associations representing water and wastewater utilities throughout the United States to recognize the need for utility specific response networks. In early 2006, work began nationwide to form WARN (Water/Wastewater Agency Response Network) in each of the 50 states. WARN is an interstate utility-to-utility mutual aid system available to all public and private water and wastewater utilities. These networks can be activated with or without any type of formal disaster declaration. In 2006 four states (California, Florida, Louisiana and Texas) had WARNs in place. To get Oregon’s WARN started (ORWARN), a 20 person steering committee began working to make it a reality, and in March 2007 Oregon became the fifth state to have a WARN available. Presently there are 61 utilities that have joined ORWARN in Oregon. At their February 1^st meeting, the City Council unanimously approved an agreement for the City of Bandon to become a member of ORWARN.

There were two incidents during the last several years in which the City of Bandon required assistance from outside agencies to recover from emergencies and disasters. When the water treatment plant clarifier broke down in 2005, the City requested and received assistance from the Coos Bay/North Bend Water Board. Due to extensive damage to the electric system and resulting power outages during the December 2007 storm, the City requested and received assistance from Pacific Power & Light to help restore power to a large portion of our service territory. Since a mutual aid agreement was in effect prior to the event, the City was able to secure reimbursement for most of those costs from the Federal Emergency Management Agency (FEMA). There is no cost associated with ORWARN membership and utilities are under no obligation to provide assistance. To be eligible for federal reimbursement for emergency and disaster recovery costs, assistance provided through mutual aid agreements requires that the agreements be established prior to the event or emergency.

DATA INDICATE BANDON’S WATER SYSTEM LEAKAGE IS EXTREMELY LOW

Data from the water treatment plant and utility billing records show that the City produced a total of 160,137,515 gallons of water leaving the water plant, and sold a total of 144,300,046 gallons of metered water during 2009. The remaining 15,837,469 gallons was lost due to system leakage and fire hydrant flushing and use. This represents a loss of only 9.89% per year, which is extremely low. Most municipal water systems have losses in the range of 15% - 25%, with some even higher. 15% loss is considered low, and 10% loss is generally the ultimate goal. Having loss figures below 10% indicates either a very tight system or low readings at the main water plant meter. (It does not indicate faulty or old customer water meters since those meters run slower as they get older.) To determine whether these low loss readings are due in part to mis-calibration of the main water plant flow meter, we will be testing it as soon as we can install a bypass. The bypass is necessary since the testing would otherwise require shutting off the entire water supply into the City, which would not be acceptable.

FIRST STREET ELECTRIC UNDERGOUNDING PROJECT EXPANDED

Urban Renewal Area 1 is preparing to undertake the replacement of the sidewalk along First Street, between Cleveland Avenue and the Port of Bandon building. Part of that project includes placement of conduit under the new sidewalk to facilitate the future undergrounding of the existing overhead electric, telecommunications and cable TV lines. The project also involves mitigation of the extensive Coquille Indian Tribe archaeological resources throughout the project site.

Since the archaeological mitigation and construction work will be taking place in June and July 2010, and since the Urban Renewal budget includes adequate funds, the City Council unanimously agreed at their February 1^st meeting to spend an additional $250,000 in Urban Renewal funds to expand the project scope to include actually undergrounding the existing overhead electric, telecommunications, and cable TV lines. This will involve extending the undergrounding to the east to connect with the existing underground facilities in Old Town, and extending it to the west and south along Edison Avenue to connect with the existing system at the Jetty Road intersection. This will allow the City to finalize the archaeological mitigation through this entire corridor, and will provide Old Town with looped service. Currently, Old Town is served only from one direction, which means that power to the entire area could be shut down in the event of a major line break. It also necessitates shutting off power to a large number of businesses when certain repairs and system maintenance are undertaken. Serving the area with power from two directions provides redundancy in the event of a line break, and also reduces the areas that have to be shut down for repairs.

Undertaking the entire project at this time will reduce the overall costs compared to coming back later and starting over with the engineering, archaeological mitigation, and construction, and will help keep electric rates lower by using Urban Renewal funds while they are available instead of taking the money from future electric revenues. It will also significantly improve aesthetics along First Street by removing the unsightly overhead lines, and will lay the groundwork for proceeding with other future Urban Renewal projects such as the Gross Creek Park and the Edison Avenue sidewalk which will connect with the Jetty Walkway.

QUESTION RAISED REGARDING WHETHER URBAN RENEWAL FUNDS CAN BE USED FOR POLICE PROTECTION

Since Urban Renewal has adequate funds to undertake projects such as the First Street sidewalk and utility undergrounding project discussed above, the question was raised at the February 1^st City Council meeting as to why the City couldn’t just utilize Urban Renewal money to pay for police protection, instead of requesting the property tax levy that will be going before the voters at the May 18, 2010 election. Unfortunately, Urban Renewal funds can only legally be used for capital construction projects that are contained in the plan and are located within the district boundaries. They cannot be used for any operations or maintenance purposes, and cannot be used outside the district. Therefore, regardless of how much money is available for Urban Renewal projects, it would be illegal for the City to use those funds for police protection or any other General Fund purposes. The same thing is true for most other City funds, which are dedicated for specific purposes. In addition to Urban Renewal, the electric, water, and sewer enterprise funds, street tax funds, library funds, debt service funds, capital funds, and most other funds can only legally be used for specific purposes, which prohibits the City Council from using them to pay for police protection.

TWO TEMPORARY BURN PERMITS APPROVED

At their February 1^st meeting, the City Council approved two temporary burn permits, with Councilors Hundhausen, Procetto, Tiffany, and Vick voting in favor, and Councilors Claassen and Drew opposed. The Municipal Code regulations which prohibit most outdoor open burning contain a provision which allows the City Council to grant individual temporary permits for special occasions or events. The burns will be conducted in February or March depending on weather conditions, and include a one-day burn (with a few more days to complete smoldering) necessitated by a significant gorse removal project at the Old Bandon Golf Links, and a 4-hour burn of wood debris at the Moore Mill & Lumber Company log deck. In each case, an individual was identified who could have problems with smoke, so the City Council conditioned the approval on advance notification and obtaining permission for the timing of the burn from those individuals. The burns also have to be coordinated with the Fire Department to ensure that appropriate safety measures are being taken. If, during either of these burns, anyone experiences smoke or odor problems, you are asked to immediately contact City Hall at 541-347-2437 or the Police Department at 541-347-2241 during weekday working hours, or 541-756-8212 on weekends or evenings. The complaint will be investigated and, if necessary, the City can require that the fire be immediately extinguished.

NEW DECORATIVE STREET LAMP BULBS BEING TESTED

When the decorative street lights were installed in Old Town as part of the Urban Renewal sidewalk improvement project several years ago, they included QL light bulbs. The same lamp posts and fixtures were then used at City Hall and the Library. The QL bulbs were very bright street lighting bulbs which were specified by the lighting designer. Unfortunately, along with the associated hardware necessary for them to operate, they cost approximately $600 each to replace and last 1-2 years. In an effort to reduce operation and maintenance costs, the City is now testing two alternative bulbs which have become available. One is a fluorescent bulb which costs about $10 to replace and is expected to have a life of about 6 months. The other is an LED bulb, which costs about $200, but has a projected life of 25 years.

In addition to calculating the operation and maintenance costs, consideration must be given to the aesthetic effects of each type of lighting. So, as a test, we have installed the optional bulbs in the fixtures at the Library parking lot. Of the four lamp posts, the southwestern most lamp (closest to the Library main entrance) contains the original QL bulb. The one directly north of that one (the northwestern most lamp post) contains the fluorescent bulb. The remaining two easternmost lamp posts contain the LED bulbs. So, if you are out and about at night, and happen to be in the vicinity of the Library, and would like to give us your opinion regarding which type of light you prefer, that would be very much appreciated. Just e-mail your preference to citymanager@ci.bandon.or.us. When the Old Town lighting was first installed, several folks reported that they felt the lighting was too bright. So, you may also want to indicate whether you think the selected light should be brighter, dimmer, or whether it is just right. Once we have determined what appears to be the most desirable light at the Library, we will change out a few fixtures along one of the Old Town streets to provide folks with an opportunity to express their feelings about what looks best in that setting. Thank you very much for your help!

“WASHED ASHORE” PROJECT

Local artist Angela Pozzi made a presentation on her “Washed Ashore” project to the City Council at their February 1^st meeting. Her goal is to bring awareness to the impact plastic materials and other debris is having on the ocean and marine life, by preparing a documentary film to accompany a touring art exhibit and community workshops on the subject. As one of the project’s initial focal points, Ms. Pozzi is involving community members in gathering beach plastics and other non-organic debris to construct large outdoor sculptures of sea turtles, fish, birds, and other threatened marine life. The first community group sculptures will be in Bandon, with additional ones to be created on the exhibition tour. According to Ms. Pozzi, “The ultimate hope for ‘Washed Ashore’ is global action.”

Residents may have seen one of Angela’s exhibits, the “Bioluminescent Sea Cave” which is now located at her studio, Art 101, the purple building 7 miles south of Bandon on Highway 101. For more information, you can visit www.seathingsart.com. If you are interested in participating in the “Washed Ashore” project, please contact Angela at ahpozzi@seathingsart.com.

FREE INCOME TAX COUNSELING AND RETURN PREPARATION

Free income tax counseling and return preparation services are being offered to taxpayers who are low to middle income and those who need assistance. IRS/AARP certified Volunteers will be in cities along the coast, from Brookings to Florence from February 1 through April 15. In addition to tax return preparation, all sites will electronically file each return at NO COST. E-filing of federal and state returns ensures greater accuracy and provides the maximum security for confidential taxpayer information. Processing is quick, and federal and state tax refunds are expedited.

Schedules and locations from February 1 through April 15 are:

• Bandon: Bandon Senior Center - 1200 11^th St. SW - Tuesdays & Saturdays: 9:30 AM. - 11:30 AM. (Not open 2/27/2010)
• Brookings: Chetco Activity Center - 550 Chetco Ln. - By appointment only call (541) 469-6822 Monday through Friday, 8:30 to 4:00
• Coquille: Holy Name Catholic Church - 12 N Dean St. - Tuesdays: 12:00 AM. - 3:00 PM.
• Florence: Siuslaw Public Library - 1460 9^th St. - Mondays and Wednesdays: 10:00 AM. - 2:00 PM.
• Lakeside: Lakeside Lion’s Club - 890 Bowron Rd. - Thursdays: 1:30 PM. – 3:30 PM.
• North Bend: College Park Community Church - 2548 Newmark St. - Mon, Tue., Fri., & Sat: 10:00 AM. - 1:00 PM.

If you have any questions or need additional information, please contact Diane Kimes at 541-347-4618, or to arrange assistance for the home-bound, call RSVP in Coos Bay at 541-888-7332.

CITIZEN REVIEW BOARD SEEKING VOLUNTEERS TO REVIEW CASES OF CHILDREN IN FOSTER AND SUBSTITUTE CARE

The Oregon Judicial Department’s Citizen Review Board (CRB) in Coos County is in dire need of volunteer board members to review cases of children in foster and substitute care. The CRB consists of local volunteers throughout Oregon who are interested in the welfare of children in their community. Board members are trained and supported by professional staff of the Oregon Judicial Department to conduct case reviews of children and youth in out of home care, and usually meet one day a month. They receive information on each case before they meet, and at the review they hear from parties to the child’s case. The CRB creates a system of checks and balances in which the community has both input and impact on how the Department of Human Services and Oregon Youth Advisory Authority serve the children, youth, and families in Oregon. If you are interested in volunteering, or would like additional information, please contact Darcy Davidson, CRB Volunteer Resource Coordinator, toll free at 1-888-530-8999, or e-mail CRB.Volunteer.Resources@ojd.state.or.us.

LINDA’S CHURCH JOKE

I think Linda got this one from one of her faithful readers:

Morris, an 82 year old man, went to the doctor to get a physical. A few days later, the doctor saw Morris walking down the street with a gorgeous young woman in his arm.

A couple of days later, the doctor spoke to Morris and said, “You're really doing great, aren't you?”

Morris replied, "Just doing what you said, Doc, ‘Get a hot mama and be cheerful!’”

“What I said was,” responded the doctor, “You've got a heart murmur; be careful!”

HA! HA! Ha! HO! Ho! HA! Ha! ha! ha! ha!

ANYTHING ELSE?

Do you have any questions, input, or suggestions? Are there any topics you want addressed or covered in the Newsletter? If so, please let me know at citymanager@ci.bandon.or.us. For more complex questions or issues that may take significant discussion, please feel free to contact me by telephone at (541) 347-2437, voice mail ext. 229, so we can schedule an appointment.

Also, remember to visit the City of Bandon WEB page at www.ci.bandon.or.us, where you can get more information on this wonderful place in which we live.

That’s it for now. Have a good one!

Matt Winkel

City Manager

Bandon Parks & Recreation Commission Agenda - Special Mtg - February 4, 2010

CITY OF BANDON

PARKS & RECREATION COMMISSION

City Hall

SPECIAL MEETING AND WORK SESSION

THURSDAY, FEBRUARY 4, 2010

5:30 PM

1. CALL TO ORDER

ROLL CALL

2. ACTION/DISCUSSION ITEMS

1. Tree Sub-committee

Possible appointments

2. Signage

Possible approval

3. Extruded Curbing

Possible approval


3. WORK SESSION

Discussion for preparation of 2010-2011 fiscal year budget, including Urban Renewal Priorities

Items to discuss/prioritize:

City Park:

1. Bathrooms

2. Parking lot

3. Drainage

4. Sprinkler systems

5. Landscaping

The Barn

Triangles

Forest

Picnic Area

6. Dog Park

7. Skate Park & BMX Bike Track

8. Signage

9. Basketball Courts

10. Other items as necessary


4. ADJOURN

Council Chamber is accessible to the disabled.

For services contact City Hall at 347-2437; 711 TTR;

e-mail: citymanager@ci.bandon.or.us City Web site: www.ci.bandon.or.us

Bandon is an equal opportunity employer including individuals with disabilities.

Bandon Committee for Citizen Involvement Agenda - February 2,2010

COMMITTEE FOR CITIZEN INVOLVEMENT MEETING

City Council Chambers, Bandon City Hall

555 Highway 101

TUESDAY, February 2, 2010

5:00 P.M.


TENTATIVE AGENDA

1. Call to Order


2. Approval of Minutes 01/12/2010


3. Agenda Review/Additions


4. Public Comment



5. Discussion

5.1 Forum on Fixed Route Shuttle Service



6. Set Date of Next Meeting



7. Committee Member/Staff Remarks



8. Adjournment

Council Chamber is accessible to the disabled. For services contact City Hall at 347-2437
Voice; 711 TTR;
e-mail: citymanager@ci.bandon.or.us City web site: www.ci.bandon.or.us

Bandon is an equal opportunity employer including individuals with disabilities

Bandon City Council Agenda - February 1, 2010

February 1, 2010

REGULAR MEETING

BANDON CITY COUNCIL

555 HIGHWAY 101, BANDON

7:00 P.M.

TENTATIVE AGENDA

1. CALL TO ORDER - INVOCATION - PLEDGE OF ALLEGIANCE

(Pastor Bobbi Neason, First Presbyterian Church)


2. PUBLIC COMMENT - 3 minute limit

Opportunity for citizens to speak on general municipal issues not on the agenda. Material brought to the meeting for distribution - please supply 14 copies.


3. CERTIFICATE(S) OF APPRECIATION

3.1 Anti-Graffiti Team Certificates of Appreciation


4. PUBLIC PRESENTATION

4.1 Bringing Jack Back - Vicki Affatati.


5. PUBLIC REQUESTS

5.1 Burn Permit - Old Bandon Golf Links.

5.2 Burn Permit - Moore Mill.


6. ACTION & DISCUSSION

6.1 Accept the fiscal year 2008-2009 audits for the City of Bandon and the Bandon Urban Renewal Agency.

6.2 ORWARN Mutual Aid Agreement.

6.3 Award Janitorial Contract - The Barn

6.4 Award Janitorial Contract - Library


7. RESOLUTION(S)

7.1 Res. 10-05: City Support of Hospital


8. ORDINANCE(S)

8.1 Ordinance No. 1581: Amending the Bandon Municipal Code by Adding Provisions for Riparian Corridor Protection (Second Reading).

8.2 Ordinance No. 1579: LaFranchi Vacation


9. CONSENT AGENDA

Action Items

9.1 Minutes of the Regular Meeting 1/4/2010.

9.2 Retroactively Accept the Consent Agenda from 1/4/2010.

9.3 INFORMATION ONLY : Department Reports9.3.1 Administrative Update, City Manager -None

9.3.2 Police Report for December 2009.

9.3.3 Parks and Rec Draft Minutes of 1/14/10 .

9.3.4 A/P Report for December 2009.

9.3.5 Planning Commission Draft Minutes of - none.

9.3.6 Library Report for December 2009.

9.3.7 Wastewater Plant Report for December 2009.

9.3.8 Public Works Monthly Report for December 2009

9.3.9 Water Treatment Plant Report for December 2009.

9.3.10 Water Resource Committee Draft Minutes of 1/20/10

9.3.11 Committee on Citizen Involvement Draft Minutes- 1/13/10

9.3.12 Finance Monthly Report for December 2009.9.3.13 Barn Monthly Report December 2009.9.3.14 Quarterly Write-off Report.


10. ADJOURN TO URA MEETING


URBAN RENEWAL AGENCY

REGULAR MEETING


(1) CALL TO ORDER

(2) PUBLIC COMMENT: 3-MINUTE LIMIT

(3) APPROVAL OF MINUTES FROM 1/4/2010.

(4) RESOLUTION

4.1 Resolution UR-10-01: Minor Amendment to the 1st Street Utility Undergrounding.

(5) Adjourn URA and return to regular session.


11. OTHER: COUNCILORS/MAYOR/STAFF REMARKS


12. ADJOURNMENT

Council Chamber is accessible to disabled.
For services contact City Hall at 347-2437 voice; 711 TTR;

e-mail: citymanager@ci.bandon.or.us City web site: www.ci.bandon.or.us


THE NEXT REGULAR MEETING OF THE COUNCIL WILL BE March 1, 2010

MEETING DATE CHANGED - Bandon Park & Recreation Commission Agenda Special Meeting - January 26, 2010

The Parks & Recreation Commission meeting previously scheduled for today, Thursday, January 21, 2010, has been canceled. The meeting has been rescheduled for Tuesday, January 26, 2010, at 5:30 PM in the City Council Chambers.

SPECIAL MEETING

AND

WORK SESSION

TUESDAY, January 26, 2010

5:30 PM

1. CALL TO ORDER

ROLL CALL

2. TREE TRIMMING:

6^th Street SW - Tree located within the City Right-of-Way

Discussion/Action on tree trimming from site visit held on January 15, 2009

3. WORK SESSION

Discussion for preparation of 2010-2011 fiscal year budget.

Items to discuss/prioritize:

City Park:

1. Bathrooms

2. Parking lot

3. Drainage

4. Sprinkler systems

3. Landscaping

Forest

Picnic Area

Triangles

The Barn

4. Dog Park

5. Skate Park & BMX Bike Track

6. Signage

7. Basketball Courts

8. Other Items as Necessary

4. ADJOURN

Council Chamber is accessible to the disabled. For services contact City Hall at 347-2437; 711 TTR; e-mail: citymanager@ci.bandon.or.us

City Web site: www.ci.bandon.or.us

Bandon is an equal opportunity employer including individuals with disabilities.

Bandon Planning Commission Agenda - January 28, 2010

REGULAR MEETING OF THE PLANNING COMMISSION

CITY OF BANDON

THURSDAY, JANUARY 28 , 2010

7:00 PM IN THE COUNCIL CHAMBERS, CITY HALL

T E N T A T I V E A G E N D A

******************************************************************

Council Chambers accessible to the disabled. For special services contact City Hall 48 hours in advance

347-2437, Voice 711 TTR e-mail: citymanager@ci.bandon.or.us web: www.ci.bandon.or.us

******************************************************************

1.0 CALL TO ORDER

1.1 ROLL CALL


2.0 NEW PLANNING COMMISSIONER

2.1 SWEARING IN OF NEW PLANNING COMMISSIONER


3.0 CONSENT AGENDA

3.1 PLANNING COMMISSION REGULAR MEETING MINUTES OF 12-10-09

3.2 PARKS AND RECREATION REGULAR MEETING MINUTES 12-10-09


4.0 PUBLIC COMMENT

Opportunity for Citizens to speak on issues NOT on the Agenda. TIME LIMIT - 3 MINUTES


5.0 PUBLIC REQUESTS

5.1 PARTITION: LEUTHOLD, 28-14-19DC, TL 1400


6.0 HEARINGS

6.1 COMPREHENSIVE PLAN AMENDMENT CHAPTERS 15.28 AND 17.76 OF THE BANDON MUNICIPAL CODE: FILL IN THE FLOODPLAIN (CONTINUED FROM NOVEMBER 19, 2009

6.2 CONDITIONAL USE PERMIT/PLAN REVIEW: RUDELL, 28-15-25BD, TL 8400, CONSTRUCTION OF A NEW SINGLE FAMILY DWELLING IN THE SHORELAND OVERLAY


7.0 DISCUSSION

7.1 SETBACKS AND DENSITY


8.0 ADJOURN


Bandon is an equal opportunity employer including people with disabilities

Bandon Water Resource Committee Agenda - January 20, 2010

CITY OF BANDON

WATER RESOURCE COMMITTEE

WEDNESDAY, JANUARY 20, 2010

CITY HALL COUNCIL CHAMBERS
5:30 PM

AGENDA

1 CALL TO ORDER

1.1 Roll Call


2 APPROVAL OF MINUTES

2.1 Regular Meeting of 07-15-09.


3. DISCUSSION

3.1 Cryptosporidium Report from Gene Davidson.

3.2 RAM Pump.


4. OTHER/COMMITTEE REMARKS


5. ADJOURN

Council Chamber is accessible to the disabled

For special services, contact City Hall 48 hours in advance

347-2437 extension 228, Voice; 711, Text Telephone;

E-Mail: citymanager@ci.bandon.or.us

Web Site: www.ci.bandon.or.us

Bandon is an equal opportunity employer including individuals with disabilities

Bandon Committee for Citizen Involvement Agenda - January 12, 2010

COMMITTEE FOR CITIZEN INVOLVEMENT MEETING
City Council Chambers, Bandon City Hall
555 Highway 101
TUESDAY, JANUARY 12, 2010
5:00 P.M.

TENTATIVE AGENDA

1. Call to Order


2. Approval of Minutes 11/10/2009


3. Agenda Review/Additions


4. Public Comment


5. Discussion

5.1 Fixed Route Shuttle Service

5.2 Recycling Program


6. Set Date of Next Meeting


7. Committee Member/Staff Remarks


8. Adjournment


Council Chamber is accessible to the disabled.

For services contact City Hall at 347-2437 Voice; 711 TTR;

e-mail: citymanager@ci.bandon.or.us City web site: www.ci.bandon.or.us

Bandon is an equal opportunity employer including individuals with disabilities

Bandon Parks & Recreation Commission Agenda - January 14, 2010

CITY OF BANDON
PARKS & RECREATION COMMISSION
CITY HALL
REGULAR MEETING
THURSDAY, JANUARY 14, 2010
5:30 PM

1. CALL TO ORDER


2. ROLL CALL

(Report Hours Worked)


3. APPROVAL OF MINUTES

December 10, 2009 Regular Minutes


4. PUBLIC INPUT

Comments from the Public on any item NOT on the agenda


5. OLD BUSINESS:

5.1 Parks and Recreation Budget Session

Budget Information/Discussion

5.2 Sign Committee Report – City Park Entrance Sign

Update

5.3 Conceptual Park Plan

Review/possible action on proposed conceptual plan

5.4 Survey

Discussion/Possible Action


6. NEW BUSINESS:

6.1 Tree Sub-committee

Possible appointments

Discussion/possible action on replacement trees for City Park

6.2 City Park

Bathroom – Possible replacement/discussion

6.3 Volunteers

Discussion/possible action


7. STAFF UPDATE:

7.1 City Park

7.2 Woolen Mill

7.3 Tree Trimming

7.4 Parks Master Plan

LUBA Appeal

7.5 Harvard Street Neighborhood Park


8. COMMISSION LIAISON REPORTS:

8.1 BEAUTIFICATION COMMITTEE

Possible appointments

8.2 BANDON ARTS COUNCIL

8.3 COMMITTEE FOR CITIZEN INVOLVEMENT (CCI)


9. OPEN DISCUSSION

Commissioners


10. OTHER


11. ADJOURN


Council Chamber is accessible to the disabled. For services contact City Hall at 347-2437; 711 TTR;

e-mail: citymanager@ci.bandon.or.us City Web site: www.ci.bandon.or.us

Christmas Tree and Brush Pick-Up

Bandon Disposal & Recycling will be undertaking the first of the three annual City-wide brush pick-ups during the week of January 25-29, 2010. There is no charge to Bandon residents for this service.


Happy New Year!


Matt Winkel
City Manager
City of Bandon
P.O. Box 67
555 Highway 101
Bandon, OR 97411
541-347-2437 ext.229
FAX: 541-347-1415
citymanager@ci.bandon.or.us

Bandon City Council Agenda - January 4, 2010

JANUARY 4, 2010

REGULAR MEETING
BANDON CITY COUNCIL/URBAN RENEWAL
555 HIGHWAY 101, BANDON
7:00 P.M.

TENTATIVE AGENDA

1. CALL TO ORDER - INVOCATION - PLEDGE OF ALLEGIANCE

(Pastor Don Conn, Faith Baptist Church)


2. JOINT CITY/URA 2008-2009 AUDIT REPORT


3. PUBLIC COMMENT - 3 minute limit

Opportunity for citizens to speak on general municipal issues not on the agenda. Material brought to the meeting for distribution - please supply 14 copies.


4. PLANNING COMMISSION APPOINTMENT


5. PUBLIC HEARING

5.1 Solid Waste Collection and Disposal Rates Increase.

5.1.1 Res. 10-01: Solid Waste Collection and Disposal Rate Increase.


6 PUBLIC REQUEST

6.1 Request for of Zoning Compliance Extension - Robert Lawson - Pole Barn at 652 Michigan Avenue NE..


7. ACTION AND DISCUSSION

7.1. Appointment of Budget Officer for Preparation of the Fiscal Year 2010-2011 Budget.


8. RESOLUTION(S)

8.1 Res. 10-02: Abolishing the Water, Sewer, and Electric Reserve Funds.

8.2 Res. 10-03: Establishing the Days and Times of City Council Meetings and Repealing Res. No. 06-04.

8.3 Res. 10-04: Placing a 5-Year Police Operating Levy on the May 18, 2010 Election Ballot.


9. Ordinance(s)

9.1 Ordinance 1569: Electric Utility

9.2 Ordinance 1581: Amending the Bandon Municipal Code by Adding Provisions for Riparian Corridor Protection.


10. CONSENT AGENDA

Action Items

10.1 Minutes of the Regular Meeting 12/07/2009.

10.2 INFORMATION ONLY : Department Reports10.2.1 Administrative Update, City Manager -None

10.2.2 Police Report for November 2009.

10.2.3 Parks and Rec Draft Minutes of 12/10/2009.

10.2.4 A/P Report for November 2009.

10.2.5 Planning Commission Draft Minutes of 12/10/2009.

10.2.6 Library Report for November 2009.

10.2.7 Wastewater Plant Report for November 2009.

10.2.8 Public Works Monthly Report for December 2009

10.2.9 Water Treatment Plant Report for November 2009.

10.2.10 Water Resource Committee - none

10.2.11 Committee on Citizen Involvement- none

10.2.12 Finance Monthly Report for November 2009.

10.2.13 Barn Monthly Report November 2009.


11. OTHER: COUNCILORS/MAYOR/STAFF REMARKS


12. RECESS TO URBAN RENEWAL MEETING


URBAN RENEWAL AGENCY

REGULAR MEETING

(1) CALL TO ORDER


(2) PUBLIC COMMENT: 3-MINUTE LIMIT


(3) ACTION AND DISCUSSION ITEMS

3.1 Appoint URA Budget Officer for FY 2010-2011 Budget


(4) BOARD MEMBERS/STAFF COMMENTS


13. ADJOURNMENT


Council Chamber is accessible to disabled.
For services contact City Hall at 347-2437 voice; 711 TTR; e-mail: citymanager@ci.bandon.or.us City web site: www.ci.bandon.or.us


THE NEXT REGULAR MEETING OF THE COUNCIL WILL BE FEBRUARY 1, 2010

New Stop Sign at the Barn/Community Center

For public safety, the YIELD sign at The Barn/Community Center parking lot exit onto 11th Street has been replaced with a STOP sign. The city is also adding a pedestrian crosswalk at this same location.

City Manager's Newsletter - December 11, 2009

City of Bandon

CITY MANAGER’S NEWSLETTER

December 11, 2009

This newsletter is an informal report by City Manager Matt Winkel on the news, issues, and other items of interest from the City of Bandon. It will normally be posted once each month (on the Friday following the City Council meeting) on the City’s WEB Page at www.ci.bandon.or.us, (click on “City Hall”) and will be e-mailed directly to all subscribers. Subscribers will also receive copies of City Council, Planning Commission, Parks & Recreation Commission, Committee for Citizen Involvement, and Water Resource Committee agendas via e-mail in advance of each meeting.

To subscribe or un-subscribe, or if you have any questions, comments, or suggestions, please e-mail to citymanager@ci.bandon.or.us. Your e-mail addresses will be kept confidential and not distributed or used for any purposes other than e-mail communications with the City of Bandon.

FEATURED IN THIS ISSUE

* Bringing Jack Back Mural Restoration Project
* Police Operating Levy To Be Placed Back On The Ballot
* First Street Sidewalk Project Delayed Until Spring
* Harlem Avenue Sidewalk Project Proceeding
* Household Hazardous Waste Management Plan Approved
* No Immediate Electric Rate Increase
* Riparian Corridor Inventory And Assessment Approved
* 2009 Bandon Population Estimate
* Census Worker Jobs Available
* Community Action Assistance Available Twice Each Month At The Barn
* Linda’s Church Joke

BRINGING JACK BACK MURAL RESTORATION PROJECT

At the December 7th City Council meeting, local Bandon artist Vicki Affatati made a presentation of her proposed “Bringing Jack Back Mural Restoration Project.” Jack Champayne painted a large number of murals with a nautical theme throughout the City of Bandon and other coastal communities.

One of Jack’s largest murals is on the sides of the wastewater treatment plant buildings and tanks. Shortly before his death in 2003, Jack renovated those murals, which he originally painted in 1993. As evidenced in the power point slides displayed by Ms. Affatati, those murals are showing signs of significant deterioration. Earlier this year, she proposed to voluntarily restore the murals, and to seek grant funding to pay the project costs. Prior to beginning the full restoration, City staff agreed to purchase some materials (paint, brushes, etc.) sufficient to undertake the restoration of a small portion of the mural as a test area. Due to weather, however, that work has not yet started, but Ms. Affatati has submitted a grant application for the mural restoration project. She also advised the City Council that she would be bringing back to them a mural-sized painting of a whale to demonstrate her ability to undertake and complete the project.

The City of Bandon very much appreciates the work done by Vicki in developing the proposed “Bringing Jack Back Mural Restoration Project,” and applauds her efforts to restore and protect these important works of art.

POLICE OPERATING LEVY TO BE PLACED BACK ON THE BALLOT

By a margin of only 31 votes (462 Yes to 493 No), the proposed police levy was defeated by Bandon voters at the November 3, 2009, election. A total of 955 ballots were cast, representing a voter turnout of 55.56 % of the 1,719 registered voters. The purpose of the proposed levy was to generate sufficient funds to pay all of the costs associated with two police officers for five years, beginning next fiscal year (July 1, 2010 - June 30, 2011). In combination with four officers funded out of the remaining General Fund resources, this would ensure a total force of at least 6 full-time police officers.

In light of the police levy ballot measure failure, City staff has moved the normal schedule for beginning next fiscal year’s budget preparations forward into January, immediately after the December books have been closed. That will allow us to begin preparing for the potential impacts of budget shortfalls on the level of police protection.

At the December 7th meeting, the City Council discussed various options, including whether to again place the matter before the voters at an upcoming election. The next two possible election dates are March 9, 2010, and May 18, 2010, with filing deadlines of January 7 and March 18 respectively. One option would to again propose a police levy similar to the one narrowly defeated by the voters, to provide the funds necessary to meet the projected Police Department budget shortfall. Another option would be a ballot measure to increase in the transient occupancy tax (TOT). The TOT option, however, would not generate sufficient revenue to meet the City’s needs, since State statutes require that at least 70% of increased TOT revenues be spent on specified tourism promotion activities, which would leave only 30% available for General Fund purposes such as police protection. promotion.

After discussing the matter, the City Council unanimously voted to direct staff to prepare and bring back for City Council consideration at the January 4, 2010 meeting a ballot measure for a 5-year local option police operating levy in the amount of $.56 per $1,000 assessed valuation, for placement before City of Bandon voters at the May 18, 2010 election.

FIRST STREET SIDEWALK PROJECT DELAYED UNTIL SPRING

The First Street sidewalk replacement project was placed on hold a few weeks ago, pending a decision regarding how to proceed in light of the extensive archaeological resources in the form of a midden which were uncovered during initial sidewalk removal. The project involves replacing the deteriorated and unsafe sidewalk along the north side of First Street SW, between Cleveland Avenue and the Port of Bandon building (the old Coast Guard building) and, if possible, placing conduit and vaults under the sidewalk to accommodate the future undergrounding of the existing overhead electric, telephone, and cable TV lines. A major concern has been the City’s exposure for the cost of mitigating the disturbance to those archaeological resources.

At their December 7th meeting, the City Council reviewed various alternative which ranged from simply capping (paving over) the existing sidewalk to installing a new sidewalk with trenching, conduit, and vaults for future utility line undergrounding. Consideration was also given to the timing for the project, since delaying the work until drier weather would reduce the archaeological mitigation costs. Considering all of the factors, the City Council decided to delay the project until Spring, and to proceed with removing the existing sidewalk and installing a new sidewalk with conduit and vaults for future electric and communications utility undergrounding. The Council felt it was more desirable to undertake all of the underground work as part of this project, rather than have to re-disturb the same archaeologically sensitive area again at some future time either for undergrounding or for replacing the overhead utility poles.

It was also recognized that there are some educational, cultural, and economic benefits that could be realized by undertaking the more extensive archaeological excavation and mitigation. The Southern Oregon University Archaeologist in charge of the mitigation will help publicize the project and provide written materials and handouts for tourists and other parties who would be interested in visiting the site during the excavation. To help reduce overall mitigation costs, the Coquille Indian Tribe has committed to providing some personnel to assist the University staff and students. The City is working on a plan to cordon off the excavation site and provide a pedestrian walking and viewing area along the north side of First Street. It is anticipated that the archaeological excavation will begin in late May or early June, and would last approximately two weeks. Construction would follow, with the goal of completing the project prior to July 4th if possible.

The First Street sidewalk project is being funded by Urban Renewal, with the Port of Bandon and the adjacent private property owner contributing their fair share. This is another reason to complete the entire project at this time, since the Urban Renewal funds would not be available once the Urban Renewal District expires in the future. A significant savings was realized by bidding this project in combination with the Madison Avenue paving and Harlem Avenue sidewalk projects. With engineering, archaeological mitigation, and construction, it is estimated that the total project cost will be in the range of $279,000, with approximately $18,500 paid by the Port of Bandon, and approximately $4,200 paid by the adjacent private property owner. The City Public Works and Electric crews will provide in-kind assistance with such items as sidewalk removal, but otherwise no City funds are being utilized on the project.

HARLEM AVENUE SIDEWALK PROJECT PROCEEDING

Construction of the Harlem Avenue sidewalk is currently underway. It involves the installation of a sidewalk between 11th Street SE and Harvard Street, a slight widening of the vehicular travel surface, removing the roadside drainage ditch and installing an underground drainage system, and placing all of the existing overhead utility lines underground. The project is being funded by a $100,000 federal stimulus grant, with in-kind assistance from the Public Works and Electric crews who will also be doing some cleanup and shoulder widening on the east side of Harlem Avenue.

The drainage ditch has been eliminated, the underground drainage system has been installed, and the utility conduit installation is underway. The contractor is scheduled to be back on site to complete the sidewalk and paving work after January 1st. In the meantime, the Public Works crew will place gravel along the street to create a wider shoulder and temporary walking surface until the concrete sidewalk can be installed.

HOUSEHOLD HAZARDOUS WASTE MANAGEMENT PLAN APPROVED

At the December 7th meeting, the City Council approved an intergovernmental agreement with Coos and Curry Counties to implement the Household Hazardous Waste Management Plan. The plan provides for the management of common household products known as household hazardous waste. These wastes are often found in household cupboards, garages or basements, and include such items as old pesticides, poisons, corrosive cleaners, fuels, paints, used oil, antifreeze, or even mercury-containing items like thermostats, thermometers, and fluorescent bulbs. These products, if not managed properly, can endanger public health, contaminate the environment, and threaten public and private drinking water supplies.

Under the plan, Coos and Curry Counties, in partnership with their cities and waste haulers, will manage hazardous waste from households and businesses that generate less than 220 pounds of hazardous waste per month. Proper management of household hazardous waste in Coos and Curry counties will help protect critical resources and ensure a healthy and safe environment for residents. This can help reduce long-term regional costs associated with environmental compliance, improve worker and community safety, and avoid contamination. The plan calls for the construction of a permanent facility for the drop-off and processing of household hazardous waste at the Beaver Hill Disposal Site. It also requires each county to hold up to four collection events for household and small business hazardous waste each year in places like Coos Bay, North Bend, Coquille, Myrtle Point, Bandon, Gold Beach, Port Orford and Brookings.

No fees will be charged for dropping off household hazardous waste at Beaver Hill or satellite collection events. Businesses may pay market rates for disposal of their hazardous waste. Funding sources include DEQ grant money for facility construction and an increase in disposal fees of $3.27 per ton of waste disposed at Beaver Hill and transfer stations in the two counties. The impact on garbage rates depends on container size and service levels, but on average the cost will only be about 28 cents per household per can per month, or $3.40 per year. Commercial customers would pay about 39 cents extra per container yard per month. These increases will cover the estimated disposal fee increase. Actual rates will depend on program participation and volumes of waste collected.

The City Council appointed Councilor Mike Claassen to serve as the City’s representative to a steering committee which will oversee implementation and administration of the Household Hazardous Waste Management Plan.

NO IMMEDIATE ELECTRIC RATE INCREASE

The fiscal year 2009-2010 budget anticipated a Bonneville Power Administration (BPA) wholesale electric rate increase in October. Based on staff’s projections that current rates should be sufficient to carry the electric utility through the fiscal year, a retail rate increase was not recommended. The final amount of the BPA wholesale rate increase was 7.48%. Staff indicated that we would continue to closely monitor electric utility revenues and expenses during the year to determine if this would necessitate a retail rate increase to pass these costs along to the City’s electric customers. So far, the Electric Fund and Electric Reserve Fund cash balances have continued to hold steady, so we remain optimistic that a retail rate increase will not be necessary prior to July 1, 2010. The need for utility rate increases will be evaluated as the proposed fiscal year 2010-2011 budget is prepared.

A survey was recently conducted by the Oregon Municipal Electric Utilities (OMEU) regarding which of the municipally-owned electric utilities had increased their retail rates in response to the BPA wholesale rate increase. Of the 10 utilities responding, 3 did raise their rates, and 7 including Bandon did not.

RIPARIAN CORRIDOR INVENTORY AND ASSESSMENT APPROVED

At the December 7th meeting, the City Council approved an amendment to the Bandon Comprehensive Plan which adopted the recently completed Local Significant Riparian Inventory and Assessment, and amended the policies in the Natural Resources Section of the Plan.

The Oregon Administrative Rules require communities to protect riparian corridors as a Goal 5 resource. A riparian area is classified as the area adjacent to a wetland or stream consisting of the transition form an aquatic ecosystem to a terrestrial ecosystem. Riparian areas serve several important functions, including enhancement of water quality, flood management, thermal regulation, wildlife habitat, open space, recreation opportunities, and aesthetic values. Five riparian corridors were identified in Bandon, including Gross Creek, Ferry Creek, Johnson Creek, Spring Creek, and Tupper Creek

This latest effort to develop riparian protection measures was initiated in August 2008, was directed by the Planning Commission, and was undertaken in consultation with the Department of Land Conservation and Development (DLCD). DLCD has concluded that the proposal is in conformance with Statewide Planning Goal 5 governing riparian protection. The Planning Commission advertised, noticed, and held the required public hearing on the proposed Comprehensive Plan amendment, and recommended its approval.

Implementation of the riparian protection measures will be accomplished by adopting an amendment to the Bandon Municipal Code, which will add regulations regarding permitted activities within the identified riparian corridors. Those corridors are centered along each of the identified creeks, and vary in width from 50 feet to 100 feet. At the December 7th meeting, the City Council reviewed the proposed regulations, made some recommended changes (the major change would be to expand the riparian corridor width along Johnson Creek from 50 feet to 100 feet), and held the matter over until a future meeting to allow staff time to clarify some of the provisions. The matter will be presented to the Planning Commission for their determination regarding those clarifications.

Copies of the Riparian Inventory and Assessment, maps, and proposed Riparian Corridor Protection regulations can be found on the City’s website at www.ci.bandon.or.us. (From the opening page, click on “Departments” then “Planning” and scroll down and click on the desired document.)

2009 BANDON POPULATION ESTIMATE

The City received the preliminary 2009 population estimates from the Portland State University Population Research Center, which was formed in 1956 for the purpose of preparing annual population estimates for cities and counties to provide the basis for the distribution of State tax-shared revenues. The July 1, 2009 population estimate for Bandon is 3,295, which represents a decrease of 5 people below the July 1, 2008 estimate of 3,300. This is the first year which shows a net loss since the certified April 1, 2000 Census figure of 2,833, although it is still an increase of 16.3% over the last 9 years. The number is not particularly surprising, since the population estimates consider building permit activity among other factors, and much of that activity in Bandon was related to second homes and speculative building. Many of the dwelling units constructed over the last several years are still unoccupied. The actual population will be more accurately determined when the 2010 US Census is completed.

CENSUS WORKER JOBS AVAILABLE

The US Census Bureau has begun recruiting for Census Takers for the 2010 Census, and is in great need of applicants from the Bandon area. Employment applications and testing sessions will be held at 3 PM, on Saturday, December 12, at the Barn in City Park. The jobs available are good-paying, part-time jobs that will start soon, and will include mileage reimbursement. A few full-time positions are also available for Crew Leaders. Details on pay and mileage reimbursement are available for those who sign up for the December 12 testing session. Those interested can call 1-866-861-2010 to apply. The US Census Bureau is an Equal Opportunity Employer. For more information, please contact Murlan Powell, US Census Bureau Recruiting Assistant, Eugene Census Office, at 541-225-9251.

COMMUNITY ACTION ASSISTANCE AVAILABLE TWICE EACH MONTH AT THE BARN

Oregon Coast Community Action contracts with the City of Bandon to administer the Low Income Energy Assistance Program (LIEAP) which provides low income households with energy bill-paying assistance. Their service includes accepting and reviewing applications and income levels, and deciding the appropriate amount of assistance. In the past, Bandon customers had to travel to Coos Bay for counseling and submitting applications. The City has made a meeting room available at the Barn, so applicants and participants can now make appointments to meet with a Community Action worker in Bandon on the first and third Wednesdays of each month. If you feel you may qualify for low-income electric bill-paying assistance, please contact Community Action at 888-1574 for an appointment.

LINDA’S CHURCH JOKE

Linda thought a Christmas joke would appropriate this time of the year, so she sends this one along:

One Christmas, Joe and Peter built a skating rink in the middle of a field. A shepherd leading his flock through the area decided to take a shortcut across the rink. The sheep, however, were afraid of the ice and wouldn't cross it. Desperate, the shepherd began pulling them to the other side.

“Look at that,” Peter said to Joe, “That guy is trying to pull the wool over our ice!”

HA! HA! Ha! HO! Ho! HA! Ha! ha! ha! ha!

ANYTHING ELSE?

Do you have any questions, input, or suggestions? Are there any topics you want addressed or covered in the Newsletter? If so, please let me know at citymanager@ci.bandon.or.us. For more complex questions or issues that may take significant discussion, please feel free to contact me by telephone at (541) 347-2437, voice mail ext. 229, so we can schedule an appointment.

Also, remember to visit the City of Bandon WEB page at www.ci.bandon.or.us, where you can get more information on this wonderful place in which we live.

That’s it for now. Have a good one!

Matt Winkel

City Manager

Corrected Agenda for Bandon Planning Commission, December 10, 2009

The Bandon Planning Commission agenda for the December 10, 2009 meeting has been amended to add Item 5.2.

REGULAR MEETING OF THE PLANNING COMMISSION

CITY OF BANDON

THURSDAY, DECEMBER 10 , 2009

7:00 PM IN THE COUNCIL CHAMBERS, CITY HALL

T E N T A T I V E A G E N D A

******************************************************************

Council Chambers accessible to the disabled.
For special services contact City Hall 48 hours in advance

347-2437, Voice 711 TTR e-mail: citymanager@ci.bandon.or.us web: www.ci.bandon.or.us

******************************************************************

1.0 CALL TO ORDER

1.1 ROLL CALL
2.0 CONSENT AGENDA
2.1 PLANNING COMMISSION REGULAR MEETING MINUTES OF 11-19-09
2.2 PARKS AND RECREATION REGULAR MEETING MINUTES 11-12-09


3.0 PUBLIC COMMENT

Opportunity for Citizens to speak on issues NOT on the Agenda. TIME LIMIT - 3 MINUTES


4.0 HEARINGS

4.1 COMPREHENSIVE PLAN AMENDMENT CHAPTERS 15.28 AND 17.76 OF THE BANDON MUNICIPAL CODE: FILL IN THE FLOODPLAIN (CONTINUED FROM NOVEMBER 19, 2009


5.0 WORKSHOP

5.1 GOAL 18 BEACHES AND DUNES PROPOSAL
5.2 BMC 17.103 RIPARIAN CORRIDOR PROTECTION - ACTION/DISCUSSION


7.0 ADJOURN


Bandon is an equal opportunity employer including people with disabilities

Planning Commission, December 10, 2009

REGULAR MEETING OF THE PLANNING COMMISSION

CITY OF BANDON

THURSDAY, DECEMBER 10 , 2009

7:00 PM IN THE COUNCIL CHAMBERS, CITY HALL

T E N T A T I V E A G E N D A

******************************************************************

Council Chambers accessible to the disabled. For special services contact City Hall 48 hours in advance

347-2437, Voice 711 TTR e-mail: citymanager@ci.bandon.or.us web: www.ci.bandon.or.us

******************************************************************

1.0 CALL TO ORDER

1.1 ROLL CALL


2.0 CONSENT AGENDA

2.1 PLANNING COMMISSION REGULAR MEETING MINUTES OF 11-19-09

2.2 PARKS AND RECREATION REGULAR MEETING MINUTES 11-12-09


3.0 PUBLIC COMMENT

Opportunity for Citizens to speak on issues NOT on the Agenda. TIME LIMIT - 3 MINUTES


4.0 HEARINGS

4.1 COMPREHENSIVE PLAN AMENDMENT CHAPTERS 15.28 AND 17.76 OF THE BANDON MUNICIPAL CODE: FILL IN THE FLOODPLAIN (CONTINUED FROM NOVEMBER 19, 2009


5.0 WORKSHOP

5.1 GOAL 18 BEACHES AND DUNES PROPOSAL


6.0 ADJOURN

Bandon is an equal opportunity employer including people with disabilities

Parks & Recreation Commission, December 10, 2009

CITY OF BANDON

PARKS & RECREATION COMMISSION

City Hall

REGULAR MEETING

THURSDAY, December 10, 2009

5:30 PM

1. CALL TO ORDER


2. ROLL CALL

(Report Hours Worked)


3. APPROVAL OF MINUTES

November 12, 2009 Regular Minutes


4. PUBLIC INPUT

Comments from the Public on any item NOT on the agenda


5. OLD BUSINESS:

5.1 Parks and Recreation Summer Program

Budget Information/Discussion

5.2 Tree Sub-Committee

Discussion/Possible Action

5.3 Sign Committee Report – City Park Entrance Sign


6. NEW BUSINESS:

6.1 Conceptual Park Plan

Presentation – Wood Sabold and Jamie Stirling

6.2 City Park

Bathroom – Possible replacement/discussion


7. STAFF UPDATE:

7.1 City Park

7.2 Woolen Mill

7.3 Tree Trimming

7.4 Parks Master Plan


8. COMMISSION LIAISON REPORTS:

8.1 BEAUTIFICATION COMMITTEE

8.2 BANDON ARTS COUNCIL

8.3 COMMITTEE FOR CITIZEN INVOLVEMENT (CCI)


9. OPEN DISCUSSION

Commissioners


10. OTHER


11. ADJOURN

Council Chamber is accessible to the disabled. For services contact City Hall at 347-2437;

711 TTR; e-mail: citymanager@ci.bandon.or.us

City Web site: www.ci.bandon.or.us

Bandon is an equal opportunity employer including individuals with disabilities.

City Council, December 7, 2009

DECEMBER 7, 2009

REGULAR MEETING

BANDON CITY COUNCIL

555 HIGHWAY 101, BANDON

7:00 P.M.

1. CALL TO ORDER - INVOCATION - PLEDGE OF ALLEGIANCE

(Mike Stockford, Church of Jesus Christ of Latter Day Saints)


2. PUBLIC COMMENT - 3 Minute Limit

Opportunity for citizens to speak on general municipal issues not on the agenda. Material brought to the meeting for distribution - please supply 14 copies.


3. PRESENTATION(S)

3.1 Bandon Arts Council Annual Report.

3.2 Bringing Jack Back Mural Restoration Project - Vicki Affatati.


4. ACTION AND DISCUSSION

4.1 October 2010 City Council Meeting Date and Council 2010 Schedule.

4.2 Police Operating Levy.

4.3 Options for Completing the First Street Sidewalk Project.


5. ORDINANCE(S)

5.1 Ordinance 1569: Amending the Bandon Municipal Code, Chapter 13.24 - Electrical Service.

5.2 Ordinance 1573: Comprehensive Plan Amendment - Riparian Inventory and Assessment.

5.3 Ordinance 1581: Amending the Bandon Municipal Code by Adding Provisions for Riparian Corridor Protection.


6. RESOLUTION(S)

6.1 Res. 09-23:Household Hazardous Waste Management Plan for Coos and Curry County


7. CONSENT AGENDA

Action Items

7.1 Minutes of the Regular Council Meeting of 11/07/2009.

7.2 Official Canvass of November 3, 2009 Election

7.3 INFORMATION ONLY : Department Reports

7.3.1 Administrative Update, City Manager

7.3.2 Police Report for October 2009 - not available

7.3.3 Parks and Rec Draft Minutes of November 12, 2009.

7.3.4 A/P Report for October 3009.

7.3.5 Planning Commission Minutes of October 22, 2009 & Draft Minutes of November 19, 2009.

7.3.6 Library Report for October 2009.

7.3.7 Wastewater Plant Report for October 2009 7.3.8 Public Works Monthly Report for November 2009.

7.3.9 Water Treatment Plant Report October 2009.

7.3.10 Water Resource Committee Minutes - none

7.3.11 Committee on Citizen Involvement Draft Minutes of 11/10/09.

7.3.12 Finance Monthly Report for October 2009.7.3.13 Community Center Monthly Report for October 2009.

7.3.14 2010-2011 Proposed Budget Calendar.


8. OTHER: COUNCIL/MAYOR/STAFF REMARKS


9. ADJOURNMENT

Council Chamber is accessible to disabled. For services contact City Hall at 347-2437 voice; 711 TTR;

e-mail: citymanager@ci.bandon.or.us City web site: www.ci.bandon.or.us EOE


THE NEXT REGULAR MEETING OF THE COUNCIL WILL BE JANUARY 4, 2010.

Water Resource Committee - 11/18/09 Meeting Canceled

The Water Resource Committee meeting previously scheduled for Wednesday, November 18, 2009 has been canceled. The next regular meeting is currently scheduled for Wednesday, January 20, 2010.