Bandon Disposal & Recycling will be undertaking the first of the three annual City-wide brush pick-ups during the week of January 25-29, 2010. There is no charge to Bandon residents for this service.
Happy New Year!
Matt Winkel
City Manager
City of Bandon
P.O. Box 67
555 Highway 101
Bandon, OR 97411
541-347-2437 ext.229
FAX: 541-347-1415
citymanager@ci.bandon.or.us
Thursday, December 31, 2009
Wednesday, December 30, 2009
Bandon City Council Agenda - January 4, 2010
JANUARY 4, 2010
REGULAR MEETING
BANDON CITY COUNCIL/URBAN RENEWAL
555 HIGHWAY 101, BANDON
7:00 P.M.
TENTATIVE AGENDA
REGULAR MEETING
BANDON CITY COUNCIL/URBAN RENEWAL
555 HIGHWAY 101, BANDON
7:00 P.M.
TENTATIVE AGENDA
1. CALL TO ORDER - INVOCATION - PLEDGE OF ALLEGIANCE
(Pastor Don Conn, Faith Baptist Church)
2. JOINT CITY/URA 2008-2009 AUDIT REPORT
3. PUBLIC COMMENT - 3 minute limit
Opportunity for citizens to speak on general municipal issues not on the agenda. Material brought to the meeting for distribution - please supply 14 copies.
4. PLANNING COMMISSION APPOINTMENT
5. PUBLIC HEARING
5.1 Solid Waste Collection and Disposal Rates Increase.
5.1.1 Res. 10-01: Solid Waste Collection and Disposal Rate Increase.
6 PUBLIC REQUEST
6.1 Request for of Zoning Compliance Extension - Robert Lawson - Pole Barn at 652 Michigan Avenue NE..
7. ACTION AND DISCUSSION
7.1. Appointment of Budget Officer for Preparation of the Fiscal Year 2010-2011 Budget.
8. RESOLUTION(S)
8.1 Res. 10-02: Abolishing the Water, Sewer, and Electric Reserve Funds.
8.2 Res. 10-03: Establishing the Days and Times of City Council Meetings and Repealing Res. No. 06-04.
8.3 Res. 10-04: Placing a 5-Year Police Operating Levy on the May 18, 2010 Election Ballot.
9. Ordinance(s)
9.1 Ordinance 1569: Electric Utility
9.2 Ordinance 1581: Amending the Bandon Municipal Code by Adding Provisions for Riparian Corridor Protection.
10. CONSENT AGENDA
Action Items
10.1 Minutes of the Regular Meeting 12/07/2009.
10.2 INFORMATION ONLY : Department Reports10.2.1 Administrative Update, City Manager -None
10.2.2 Police Report for November 2009.
10.2.3 Parks and Rec Draft Minutes of 12/10/2009.
10.2.4 A/P Report for November 2009.
10.2.5 Planning Commission Draft Minutes of 12/10/2009.
10.2.6 Library Report for November 2009.
10.2.7 Wastewater Plant Report for November 2009.
10.2.8 Public Works Monthly Report for December 2009
10.2.9 Water Treatment Plant Report for November 2009.
10.2.10 Water Resource Committee - none
10.2.11 Committee on Citizen Involvement- none
10.2.12 Finance Monthly Report for November 2009.
10.2.13 Barn Monthly Report November 2009.
11. OTHER: COUNCILORS/MAYOR/STAFF REMARKS
12. RECESS TO URBAN RENEWAL MEETING
URBAN RENEWAL AGENCY
REGULAR MEETING
(1) CALL TO ORDER
(2) PUBLIC COMMENT: 3-MINUTE LIMIT
(3) ACTION AND DISCUSSION ITEMS
3.1 Appoint URA Budget Officer for FY 2010-2011 Budget
(4) BOARD MEMBERS/STAFF COMMENTS
13. ADJOURNMENT
Council Chamber is accessible to disabled.
For services contact City Hall at 347-2437 voice; 711 TTR; e-mail: citymanager@ci.bandon.or.us City web site: www.ci.bandon.or.us
THE NEXT REGULAR MEETING OF THE COUNCIL WILL BE FEBRUARY 1, 2010
New Stop Sign at the Barn/Community Center
For public safety, the YIELD sign at The Barn/Community Center parking lot exit onto 11th Street has been replaced with a STOP sign. The city is also adding a pedestrian crosswalk at this same location.
Thursday, December 10, 2009
City Manager's Newsletter - December 11, 2009
City of Bandon
CITY MANAGER’S NEWSLETTER
December 11, 2009
This newsletter is an informal report by City Manager Matt Winkel on the news, issues, and other items of interest from the City of Bandon. It will normally be posted once each month (on the Friday following the City Council meeting) on the City’s WEB Page at www.ci.bandon.or.us, (click on “City Hall”) and will be e-mailed directly to all subscribers. Subscribers will also receive copies of City Council, Planning Commission, Parks & Recreation Commission, Committee for Citizen Involvement, and Water Resource Committee agendas via e-mail in advance of each meeting.
To subscribe or un-subscribe, or if you have any questions, comments, or suggestions, please e-mail to citymanager@ci.bandon.or.us. Your e-mail addresses will be kept confidential and not distributed or used for any purposes other than e-mail communications with the City of Bandon.
FEATURED IN THIS ISSUE
* Bringing Jack Back Mural Restoration Project
* Police Operating Levy To Be Placed Back On The Ballot
* First Street Sidewalk Project Delayed Until Spring
* Harlem Avenue Sidewalk Project Proceeding
* Household Hazardous Waste Management Plan Approved
* No Immediate Electric Rate Increase
* Riparian Corridor Inventory And Assessment Approved
* 2009 Bandon Population Estimate
* Census Worker Jobs Available
* Community Action Assistance Available Twice Each Month At The Barn
* Linda’s Church Joke
BRINGING JACK BACK MURAL RESTORATION PROJECT
At the December 7th City Council meeting, local Bandon artist Vicki Affatati made a presentation of her proposed “Bringing Jack Back Mural Restoration Project.” Jack Champayne painted a large number of murals with a nautical theme throughout the City of Bandon and other coastal communities.
One of Jack’s largest murals is on the sides of the wastewater treatment plant buildings and tanks. Shortly before his death in 2003, Jack renovated those murals, which he originally painted in 1993. As evidenced in the power point slides displayed by Ms. Affatati, those murals are showing signs of significant deterioration. Earlier this year, she proposed to voluntarily restore the murals, and to seek grant funding to pay the project costs. Prior to beginning the full restoration, City staff agreed to purchase some materials (paint, brushes, etc.) sufficient to undertake the restoration of a small portion of the mural as a test area. Due to weather, however, that work has not yet started, but Ms. Affatati has submitted a grant application for the mural restoration project. She also advised the City Council that she would be bringing back to them a mural-sized painting of a whale to demonstrate her ability to undertake and complete the project.
The City of Bandon very much appreciates the work done by Vicki in developing the proposed “Bringing Jack Back Mural Restoration Project,” and applauds her efforts to restore and protect these important works of art.
POLICE OPERATING LEVY TO BE PLACED BACK ON THE BALLOT
By a margin of only 31 votes (462 Yes to 493 No), the proposed police levy was defeated by Bandon voters at the November 3, 2009, election. A total of 955 ballots were cast, representing a voter turnout of 55.56 % of the 1,719 registered voters. The purpose of the proposed levy was to generate sufficient funds to pay all of the costs associated with two police officers for five years, beginning next fiscal year (July 1, 2010 - June 30, 2011). In combination with four officers funded out of the remaining General Fund resources, this would ensure a total force of at least 6 full-time police officers.
In light of the police levy ballot measure failure, City staff has moved the normal schedule for beginning next fiscal year’s budget preparations forward into January, immediately after the December books have been closed. That will allow us to begin preparing for the potential impacts of budget shortfalls on the level of police protection.
At the December 7th meeting, the City Council discussed various options, including whether to again place the matter before the voters at an upcoming election. The next two possible election dates are March 9, 2010, and May 18, 2010, with filing deadlines of January 7 and March 18 respectively. One option would to again propose a police levy similar to the one narrowly defeated by the voters, to provide the funds necessary to meet the projected Police Department budget shortfall. Another option would be a ballot measure to increase in the transient occupancy tax (TOT). The TOT option, however, would not generate sufficient revenue to meet the City’s needs, since State statutes require that at least 70% of increased TOT revenues be spent on specified tourism promotion activities, which would leave only 30% available for General Fund purposes such as police protection. promotion.
After discussing the matter, the City Council unanimously voted to direct staff to prepare and bring back for City Council consideration at the January 4, 2010 meeting a ballot measure for a 5-year local option police operating levy in the amount of $.56 per $1,000 assessed valuation, for placement before City of Bandon voters at the May 18, 2010 election.
FIRST STREET SIDEWALK PROJECT DELAYED UNTIL SPRING
The First Street sidewalk replacement project was placed on hold a few weeks ago, pending a decision regarding how to proceed in light of the extensive archaeological resources in the form of a midden which were uncovered during initial sidewalk removal. The project involves replacing the deteriorated and unsafe sidewalk along the north side of First Street SW, between Cleveland Avenue and the Port of Bandon building (the old Coast Guard building) and, if possible, placing conduit and vaults under the sidewalk to accommodate the future undergrounding of the existing overhead electric, telephone, and cable TV lines. A major concern has been the City’s exposure for the cost of mitigating the disturbance to those archaeological resources.
At their December 7th meeting, the City Council reviewed various alternative which ranged from simply capping (paving over) the existing sidewalk to installing a new sidewalk with trenching, conduit, and vaults for future utility line undergrounding. Consideration was also given to the timing for the project, since delaying the work until drier weather would reduce the archaeological mitigation costs. Considering all of the factors, the City Council decided to delay the project until Spring, and to proceed with removing the existing sidewalk and installing a new sidewalk with conduit and vaults for future electric and communications utility undergrounding. The Council felt it was more desirable to undertake all of the underground work as part of this project, rather than have to re-disturb the same archaeologically sensitive area again at some future time either for undergrounding or for replacing the overhead utility poles.
It was also recognized that there are some educational, cultural, and economic benefits that could be realized by undertaking the more extensive archaeological excavation and mitigation. The Southern Oregon University Archaeologist in charge of the mitigation will help publicize the project and provide written materials and handouts for tourists and other parties who would be interested in visiting the site during the excavation. To help reduce overall mitigation costs, the Coquille Indian Tribe has committed to providing some personnel to assist the University staff and students. The City is working on a plan to cordon off the excavation site and provide a pedestrian walking and viewing area along the north side of First Street. It is anticipated that the archaeological excavation will begin in late May or early June, and would last approximately two weeks. Construction would follow, with the goal of completing the project prior to July 4th if possible.
The First Street sidewalk project is being funded by Urban Renewal, with the Port of Bandon and the adjacent private property owner contributing their fair share. This is another reason to complete the entire project at this time, since the Urban Renewal funds would not be available once the Urban Renewal District expires in the future. A significant savings was realized by bidding this project in combination with the Madison Avenue paving and Harlem Avenue sidewalk projects. With engineering, archaeological mitigation, and construction, it is estimated that the total project cost will be in the range of $279,000, with approximately $18,500 paid by the Port of Bandon, and approximately $4,200 paid by the adjacent private property owner. The City Public Works and Electric crews will provide in-kind assistance with such items as sidewalk removal, but otherwise no City funds are being utilized on the project.
HARLEM AVENUE SIDEWALK PROJECT PROCEEDING
Construction of the Harlem Avenue sidewalk is currently underway. It involves the installation of a sidewalk between 11th Street SE and Harvard Street, a slight widening of the vehicular travel surface, removing the roadside drainage ditch and installing an underground drainage system, and placing all of the existing overhead utility lines underground. The project is being funded by a $100,000 federal stimulus grant, with in-kind assistance from the Public Works and Electric crews who will also be doing some cleanup and shoulder widening on the east side of Harlem Avenue.
The drainage ditch has been eliminated, the underground drainage system has been installed, and the utility conduit installation is underway. The contractor is scheduled to be back on site to complete the sidewalk and paving work after January 1st. In the meantime, the Public Works crew will place gravel along the street to create a wider shoulder and temporary walking surface until the concrete sidewalk can be installed.
HOUSEHOLD HAZARDOUS WASTE MANAGEMENT PLAN APPROVED
At the December 7th meeting, the City Council approved an intergovernmental agreement with Coos and Curry Counties to implement the Household Hazardous Waste Management Plan. The plan provides for the management of common household products known as household hazardous waste. These wastes are often found in household cupboards, garages or basements, and include such items as old pesticides, poisons, corrosive cleaners, fuels, paints, used oil, antifreeze, or even mercury-containing items like thermostats, thermometers, and fluorescent bulbs. These products, if not managed properly, can endanger public health, contaminate the environment, and threaten public and private drinking water supplies.
Under the plan, Coos and Curry Counties, in partnership with their cities and waste haulers, will manage hazardous waste from households and businesses that generate less than 220 pounds of hazardous waste per month. Proper management of household hazardous waste in Coos and Curry counties will help protect critical resources and ensure a healthy and safe environment for residents. This can help reduce long-term regional costs associated with environmental compliance, improve worker and community safety, and avoid contamination. The plan calls for the construction of a permanent facility for the drop-off and processing of household hazardous waste at the Beaver Hill Disposal Site. It also requires each county to hold up to four collection events for household and small business hazardous waste each year in places like Coos Bay, North Bend, Coquille, Myrtle Point, Bandon, Gold Beach, Port Orford and Brookings.
No fees will be charged for dropping off household hazardous waste at Beaver Hill or satellite collection events. Businesses may pay market rates for disposal of their hazardous waste. Funding sources include DEQ grant money for facility construction and an increase in disposal fees of $3.27 per ton of waste disposed at Beaver Hill and transfer stations in the two counties. The impact on garbage rates depends on container size and service levels, but on average the cost will only be about 28 cents per household per can per month, or $3.40 per year. Commercial customers would pay about 39 cents extra per container yard per month. These increases will cover the estimated disposal fee increase. Actual rates will depend on program participation and volumes of waste collected.
The City Council appointed Councilor Mike Claassen to serve as the City’s representative to a steering committee which will oversee implementation and administration of the Household Hazardous Waste Management Plan.
NO IMMEDIATE ELECTRIC RATE INCREASE
The fiscal year 2009-2010 budget anticipated a Bonneville Power Administration (BPA) wholesale electric rate increase in October. Based on staff’s projections that current rates should be sufficient to carry the electric utility through the fiscal year, a retail rate increase was not recommended. The final amount of the BPA wholesale rate increase was 7.48%. Staff indicated that we would continue to closely monitor electric utility revenues and expenses during the year to determine if this would necessitate a retail rate increase to pass these costs along to the City’s electric customers. So far, the Electric Fund and Electric Reserve Fund cash balances have continued to hold steady, so we remain optimistic that a retail rate increase will not be necessary prior to July 1, 2010. The need for utility rate increases will be evaluated as the proposed fiscal year 2010-2011 budget is prepared.
A survey was recently conducted by the Oregon Municipal Electric Utilities (OMEU) regarding which of the municipally-owned electric utilities had increased their retail rates in response to the BPA wholesale rate increase. Of the 10 utilities responding, 3 did raise their rates, and 7 including Bandon did not.
RIPARIAN CORRIDOR INVENTORY AND ASSESSMENT APPROVED
At the December 7th meeting, the City Council approved an amendment to the Bandon Comprehensive Plan which adopted the recently completed Local Significant Riparian Inventory and Assessment, and amended the policies in the Natural Resources Section of the Plan.
The Oregon Administrative Rules require communities to protect riparian corridors as a Goal 5 resource. A riparian area is classified as the area adjacent to a wetland or stream consisting of the transition form an aquatic ecosystem to a terrestrial ecosystem. Riparian areas serve several important functions, including enhancement of water quality, flood management, thermal regulation, wildlife habitat, open space, recreation opportunities, and aesthetic values. Five riparian corridors were identified in Bandon, including Gross Creek, Ferry Creek, Johnson Creek, Spring Creek, and Tupper Creek
This latest effort to develop riparian protection measures was initiated in August 2008, was directed by the Planning Commission, and was undertaken in consultation with the Department of Land Conservation and Development (DLCD). DLCD has concluded that the proposal is in conformance with Statewide Planning Goal 5 governing riparian protection. The Planning Commission advertised, noticed, and held the required public hearing on the proposed Comprehensive Plan amendment, and recommended its approval.
Implementation of the riparian protection measures will be accomplished by adopting an amendment to the Bandon Municipal Code, which will add regulations regarding permitted activities within the identified riparian corridors. Those corridors are centered along each of the identified creeks, and vary in width from 50 feet to 100 feet. At the December 7th meeting, the City Council reviewed the proposed regulations, made some recommended changes (the major change would be to expand the riparian corridor width along Johnson Creek from 50 feet to 100 feet), and held the matter over until a future meeting to allow staff time to clarify some of the provisions. The matter will be presented to the Planning Commission for their determination regarding those clarifications.
Copies of the Riparian Inventory and Assessment, maps, and proposed Riparian Corridor Protection regulations can be found on the City’s website at www.ci.bandon.or.us. (From the opening page, click on “Departments” then “Planning” and scroll down and click on the desired document.)
2009 BANDON POPULATION ESTIMATE
The City received the preliminary 2009 population estimates from the Portland State University Population Research Center, which was formed in 1956 for the purpose of preparing annual population estimates for cities and counties to provide the basis for the distribution of State tax-shared revenues. The July 1, 2009 population estimate for Bandon is 3,295, which represents a decrease of 5 people below the July 1, 2008 estimate of 3,300. This is the first year which shows a net loss since the certified April 1, 2000 Census figure of 2,833, although it is still an increase of 16.3% over the last 9 years. The number is not particularly surprising, since the population estimates consider building permit activity among other factors, and much of that activity in Bandon was related to second homes and speculative building. Many of the dwelling units constructed over the last several years are still unoccupied. The actual population will be more accurately determined when the 2010 US Census is completed.
CENSUS WORKER JOBS AVAILABLE
The US Census Bureau has begun recruiting for Census Takers for the 2010 Census, and is in great need of applicants from the Bandon area. Employment applications and testing sessions will be held at 3 PM, on Saturday, December 12, at the Barn in City Park. The jobs available are good-paying, part-time jobs that will start soon, and will include mileage reimbursement. A few full-time positions are also available for Crew Leaders. Details on pay and mileage reimbursement are available for those who sign up for the December 12 testing session. Those interested can call 1-866-861-2010 to apply. The US Census Bureau is an Equal Opportunity Employer. For more information, please contact Murlan Powell, US Census Bureau Recruiting Assistant, Eugene Census Office, at 541-225-9251.
COMMUNITY ACTION ASSISTANCE AVAILABLE TWICE EACH MONTH AT THE BARN
Oregon Coast Community Action contracts with the City of Bandon to administer the Low Income Energy Assistance Program (LIEAP) which provides low income households with energy bill-paying assistance. Their service includes accepting and reviewing applications and income levels, and deciding the appropriate amount of assistance. In the past, Bandon customers had to travel to Coos Bay for counseling and submitting applications. The City has made a meeting room available at the Barn, so applicants and participants can now make appointments to meet with a Community Action worker in Bandon on the first and third Wednesdays of each month. If you feel you may qualify for low-income electric bill-paying assistance, please contact Community Action at 888-1574 for an appointment.
LINDA’S CHURCH JOKE
Linda thought a Christmas joke would appropriate this time of the year, so she sends this one along:
One Christmas, Joe and Peter built a skating rink in the middle of a field. A shepherd leading his flock through the area decided to take a shortcut across the rink. The sheep, however, were afraid of the ice and wouldn't cross it. Desperate, the shepherd began pulling them to the other side.
“Look at that,” Peter said to Joe, “That guy is trying to pull the wool over our ice!”
HA! HA! Ha! HO! Ho! HA! Ha! ha! ha! ha!
ANYTHING ELSE?
Do you have any questions, input, or suggestions? Are there any topics you want addressed or covered in the Newsletter? If so, please let me know at citymanager@ci.bandon.or.us. For more complex questions or issues that may take significant discussion, please feel free to contact me by telephone at (541) 347-2437, voice mail ext. 229, so we can schedule an appointment.
Also, remember to visit the City of Bandon WEB page at www.ci.bandon.or.us, where you can get more information on this wonderful place in which we live.
That’s it for now. Have a good one!
Matt Winkel
City Manager
CITY MANAGER’S NEWSLETTER
December 11, 2009
This newsletter is an informal report by City Manager Matt Winkel on the news, issues, and other items of interest from the City of Bandon. It will normally be posted once each month (on the Friday following the City Council meeting) on the City’s WEB Page at www.ci.bandon.or.us, (click on “City Hall”) and will be e-mailed directly to all subscribers. Subscribers will also receive copies of City Council, Planning Commission, Parks & Recreation Commission, Committee for Citizen Involvement, and Water Resource Committee agendas via e-mail in advance of each meeting.
To subscribe or un-subscribe, or if you have any questions, comments, or suggestions, please e-mail to citymanager@ci.bandon.or.us. Your e-mail addresses will be kept confidential and not distributed or used for any purposes other than e-mail communications with the City of Bandon.
FEATURED IN THIS ISSUE
* Bringing Jack Back Mural Restoration Project
* Police Operating Levy To Be Placed Back On The Ballot
* First Street Sidewalk Project Delayed Until Spring
* Harlem Avenue Sidewalk Project Proceeding
* Household Hazardous Waste Management Plan Approved
* No Immediate Electric Rate Increase
* Riparian Corridor Inventory And Assessment Approved
* 2009 Bandon Population Estimate
* Census Worker Jobs Available
* Community Action Assistance Available Twice Each Month At The Barn
* Linda’s Church Joke
BRINGING JACK BACK MURAL RESTORATION PROJECT
At the December 7th City Council meeting, local Bandon artist Vicki Affatati made a presentation of her proposed “Bringing Jack Back Mural Restoration Project.” Jack Champayne painted a large number of murals with a nautical theme throughout the City of Bandon and other coastal communities.
One of Jack’s largest murals is on the sides of the wastewater treatment plant buildings and tanks. Shortly before his death in 2003, Jack renovated those murals, which he originally painted in 1993. As evidenced in the power point slides displayed by Ms. Affatati, those murals are showing signs of significant deterioration. Earlier this year, she proposed to voluntarily restore the murals, and to seek grant funding to pay the project costs. Prior to beginning the full restoration, City staff agreed to purchase some materials (paint, brushes, etc.) sufficient to undertake the restoration of a small portion of the mural as a test area. Due to weather, however, that work has not yet started, but Ms. Affatati has submitted a grant application for the mural restoration project. She also advised the City Council that she would be bringing back to them a mural-sized painting of a whale to demonstrate her ability to undertake and complete the project.
The City of Bandon very much appreciates the work done by Vicki in developing the proposed “Bringing Jack Back Mural Restoration Project,” and applauds her efforts to restore and protect these important works of art.
POLICE OPERATING LEVY TO BE PLACED BACK ON THE BALLOT
By a margin of only 31 votes (462 Yes to 493 No), the proposed police levy was defeated by Bandon voters at the November 3, 2009, election. A total of 955 ballots were cast, representing a voter turnout of 55.56 % of the 1,719 registered voters. The purpose of the proposed levy was to generate sufficient funds to pay all of the costs associated with two police officers for five years, beginning next fiscal year (July 1, 2010 - June 30, 2011). In combination with four officers funded out of the remaining General Fund resources, this would ensure a total force of at least 6 full-time police officers.
In light of the police levy ballot measure failure, City staff has moved the normal schedule for beginning next fiscal year’s budget preparations forward into January, immediately after the December books have been closed. That will allow us to begin preparing for the potential impacts of budget shortfalls on the level of police protection.
At the December 7th meeting, the City Council discussed various options, including whether to again place the matter before the voters at an upcoming election. The next two possible election dates are March 9, 2010, and May 18, 2010, with filing deadlines of January 7 and March 18 respectively. One option would to again propose a police levy similar to the one narrowly defeated by the voters, to provide the funds necessary to meet the projected Police Department budget shortfall. Another option would be a ballot measure to increase in the transient occupancy tax (TOT). The TOT option, however, would not generate sufficient revenue to meet the City’s needs, since State statutes require that at least 70% of increased TOT revenues be spent on specified tourism promotion activities, which would leave only 30% available for General Fund purposes such as police protection. promotion.
After discussing the matter, the City Council unanimously voted to direct staff to prepare and bring back for City Council consideration at the January 4, 2010 meeting a ballot measure for a 5-year local option police operating levy in the amount of $.56 per $1,000 assessed valuation, for placement before City of Bandon voters at the May 18, 2010 election.
FIRST STREET SIDEWALK PROJECT DELAYED UNTIL SPRING
The First Street sidewalk replacement project was placed on hold a few weeks ago, pending a decision regarding how to proceed in light of the extensive archaeological resources in the form of a midden which were uncovered during initial sidewalk removal. The project involves replacing the deteriorated and unsafe sidewalk along the north side of First Street SW, between Cleveland Avenue and the Port of Bandon building (the old Coast Guard building) and, if possible, placing conduit and vaults under the sidewalk to accommodate the future undergrounding of the existing overhead electric, telephone, and cable TV lines. A major concern has been the City’s exposure for the cost of mitigating the disturbance to those archaeological resources.
At their December 7th meeting, the City Council reviewed various alternative which ranged from simply capping (paving over) the existing sidewalk to installing a new sidewalk with trenching, conduit, and vaults for future utility line undergrounding. Consideration was also given to the timing for the project, since delaying the work until drier weather would reduce the archaeological mitigation costs. Considering all of the factors, the City Council decided to delay the project until Spring, and to proceed with removing the existing sidewalk and installing a new sidewalk with conduit and vaults for future electric and communications utility undergrounding. The Council felt it was more desirable to undertake all of the underground work as part of this project, rather than have to re-disturb the same archaeologically sensitive area again at some future time either for undergrounding or for replacing the overhead utility poles.
It was also recognized that there are some educational, cultural, and economic benefits that could be realized by undertaking the more extensive archaeological excavation and mitigation. The Southern Oregon University Archaeologist in charge of the mitigation will help publicize the project and provide written materials and handouts for tourists and other parties who would be interested in visiting the site during the excavation. To help reduce overall mitigation costs, the Coquille Indian Tribe has committed to providing some personnel to assist the University staff and students. The City is working on a plan to cordon off the excavation site and provide a pedestrian walking and viewing area along the north side of First Street. It is anticipated that the archaeological excavation will begin in late May or early June, and would last approximately two weeks. Construction would follow, with the goal of completing the project prior to July 4th if possible.
The First Street sidewalk project is being funded by Urban Renewal, with the Port of Bandon and the adjacent private property owner contributing their fair share. This is another reason to complete the entire project at this time, since the Urban Renewal funds would not be available once the Urban Renewal District expires in the future. A significant savings was realized by bidding this project in combination with the Madison Avenue paving and Harlem Avenue sidewalk projects. With engineering, archaeological mitigation, and construction, it is estimated that the total project cost will be in the range of $279,000, with approximately $18,500 paid by the Port of Bandon, and approximately $4,200 paid by the adjacent private property owner. The City Public Works and Electric crews will provide in-kind assistance with such items as sidewalk removal, but otherwise no City funds are being utilized on the project.
HARLEM AVENUE SIDEWALK PROJECT PROCEEDING
Construction of the Harlem Avenue sidewalk is currently underway. It involves the installation of a sidewalk between 11th Street SE and Harvard Street, a slight widening of the vehicular travel surface, removing the roadside drainage ditch and installing an underground drainage system, and placing all of the existing overhead utility lines underground. The project is being funded by a $100,000 federal stimulus grant, with in-kind assistance from the Public Works and Electric crews who will also be doing some cleanup and shoulder widening on the east side of Harlem Avenue.
The drainage ditch has been eliminated, the underground drainage system has been installed, and the utility conduit installation is underway. The contractor is scheduled to be back on site to complete the sidewalk and paving work after January 1st. In the meantime, the Public Works crew will place gravel along the street to create a wider shoulder and temporary walking surface until the concrete sidewalk can be installed.
HOUSEHOLD HAZARDOUS WASTE MANAGEMENT PLAN APPROVED
At the December 7th meeting, the City Council approved an intergovernmental agreement with Coos and Curry Counties to implement the Household Hazardous Waste Management Plan. The plan provides for the management of common household products known as household hazardous waste. These wastes are often found in household cupboards, garages or basements, and include such items as old pesticides, poisons, corrosive cleaners, fuels, paints, used oil, antifreeze, or even mercury-containing items like thermostats, thermometers, and fluorescent bulbs. These products, if not managed properly, can endanger public health, contaminate the environment, and threaten public and private drinking water supplies.
Under the plan, Coos and Curry Counties, in partnership with their cities and waste haulers, will manage hazardous waste from households and businesses that generate less than 220 pounds of hazardous waste per month. Proper management of household hazardous waste in Coos and Curry counties will help protect critical resources and ensure a healthy and safe environment for residents. This can help reduce long-term regional costs associated with environmental compliance, improve worker and community safety, and avoid contamination. The plan calls for the construction of a permanent facility for the drop-off and processing of household hazardous waste at the Beaver Hill Disposal Site. It also requires each county to hold up to four collection events for household and small business hazardous waste each year in places like Coos Bay, North Bend, Coquille, Myrtle Point, Bandon, Gold Beach, Port Orford and Brookings.
No fees will be charged for dropping off household hazardous waste at Beaver Hill or satellite collection events. Businesses may pay market rates for disposal of their hazardous waste. Funding sources include DEQ grant money for facility construction and an increase in disposal fees of $3.27 per ton of waste disposed at Beaver Hill and transfer stations in the two counties. The impact on garbage rates depends on container size and service levels, but on average the cost will only be about 28 cents per household per can per month, or $3.40 per year. Commercial customers would pay about 39 cents extra per container yard per month. These increases will cover the estimated disposal fee increase. Actual rates will depend on program participation and volumes of waste collected.
The City Council appointed Councilor Mike Claassen to serve as the City’s representative to a steering committee which will oversee implementation and administration of the Household Hazardous Waste Management Plan.
NO IMMEDIATE ELECTRIC RATE INCREASE
The fiscal year 2009-2010 budget anticipated a Bonneville Power Administration (BPA) wholesale electric rate increase in October. Based on staff’s projections that current rates should be sufficient to carry the electric utility through the fiscal year, a retail rate increase was not recommended. The final amount of the BPA wholesale rate increase was 7.48%. Staff indicated that we would continue to closely monitor electric utility revenues and expenses during the year to determine if this would necessitate a retail rate increase to pass these costs along to the City’s electric customers. So far, the Electric Fund and Electric Reserve Fund cash balances have continued to hold steady, so we remain optimistic that a retail rate increase will not be necessary prior to July 1, 2010. The need for utility rate increases will be evaluated as the proposed fiscal year 2010-2011 budget is prepared.
A survey was recently conducted by the Oregon Municipal Electric Utilities (OMEU) regarding which of the municipally-owned electric utilities had increased their retail rates in response to the BPA wholesale rate increase. Of the 10 utilities responding, 3 did raise their rates, and 7 including Bandon did not.
RIPARIAN CORRIDOR INVENTORY AND ASSESSMENT APPROVED
At the December 7th meeting, the City Council approved an amendment to the Bandon Comprehensive Plan which adopted the recently completed Local Significant Riparian Inventory and Assessment, and amended the policies in the Natural Resources Section of the Plan.
The Oregon Administrative Rules require communities to protect riparian corridors as a Goal 5 resource. A riparian area is classified as the area adjacent to a wetland or stream consisting of the transition form an aquatic ecosystem to a terrestrial ecosystem. Riparian areas serve several important functions, including enhancement of water quality, flood management, thermal regulation, wildlife habitat, open space, recreation opportunities, and aesthetic values. Five riparian corridors were identified in Bandon, including Gross Creek, Ferry Creek, Johnson Creek, Spring Creek, and Tupper Creek
This latest effort to develop riparian protection measures was initiated in August 2008, was directed by the Planning Commission, and was undertaken in consultation with the Department of Land Conservation and Development (DLCD). DLCD has concluded that the proposal is in conformance with Statewide Planning Goal 5 governing riparian protection. The Planning Commission advertised, noticed, and held the required public hearing on the proposed Comprehensive Plan amendment, and recommended its approval.
Implementation of the riparian protection measures will be accomplished by adopting an amendment to the Bandon Municipal Code, which will add regulations regarding permitted activities within the identified riparian corridors. Those corridors are centered along each of the identified creeks, and vary in width from 50 feet to 100 feet. At the December 7th meeting, the City Council reviewed the proposed regulations, made some recommended changes (the major change would be to expand the riparian corridor width along Johnson Creek from 50 feet to 100 feet), and held the matter over until a future meeting to allow staff time to clarify some of the provisions. The matter will be presented to the Planning Commission for their determination regarding those clarifications.
Copies of the Riparian Inventory and Assessment, maps, and proposed Riparian Corridor Protection regulations can be found on the City’s website at www.ci.bandon.or.us. (From the opening page, click on “Departments” then “Planning” and scroll down and click on the desired document.)
2009 BANDON POPULATION ESTIMATE
The City received the preliminary 2009 population estimates from the Portland State University Population Research Center, which was formed in 1956 for the purpose of preparing annual population estimates for cities and counties to provide the basis for the distribution of State tax-shared revenues. The July 1, 2009 population estimate for Bandon is 3,295, which represents a decrease of 5 people below the July 1, 2008 estimate of 3,300. This is the first year which shows a net loss since the certified April 1, 2000 Census figure of 2,833, although it is still an increase of 16.3% over the last 9 years. The number is not particularly surprising, since the population estimates consider building permit activity among other factors, and much of that activity in Bandon was related to second homes and speculative building. Many of the dwelling units constructed over the last several years are still unoccupied. The actual population will be more accurately determined when the 2010 US Census is completed.
CENSUS WORKER JOBS AVAILABLE
The US Census Bureau has begun recruiting for Census Takers for the 2010 Census, and is in great need of applicants from the Bandon area. Employment applications and testing sessions will be held at 3 PM, on Saturday, December 12, at the Barn in City Park. The jobs available are good-paying, part-time jobs that will start soon, and will include mileage reimbursement. A few full-time positions are also available for Crew Leaders. Details on pay and mileage reimbursement are available for those who sign up for the December 12 testing session. Those interested can call 1-866-861-2010 to apply. The US Census Bureau is an Equal Opportunity Employer. For more information, please contact Murlan Powell, US Census Bureau Recruiting Assistant, Eugene Census Office, at 541-225-9251.
COMMUNITY ACTION ASSISTANCE AVAILABLE TWICE EACH MONTH AT THE BARN
Oregon Coast Community Action contracts with the City of Bandon to administer the Low Income Energy Assistance Program (LIEAP) which provides low income households with energy bill-paying assistance. Their service includes accepting and reviewing applications and income levels, and deciding the appropriate amount of assistance. In the past, Bandon customers had to travel to Coos Bay for counseling and submitting applications. The City has made a meeting room available at the Barn, so applicants and participants can now make appointments to meet with a Community Action worker in Bandon on the first and third Wednesdays of each month. If you feel you may qualify for low-income electric bill-paying assistance, please contact Community Action at 888-1574 for an appointment.
LINDA’S CHURCH JOKE
Linda thought a Christmas joke would appropriate this time of the year, so she sends this one along:
One Christmas, Joe and Peter built a skating rink in the middle of a field. A shepherd leading his flock through the area decided to take a shortcut across the rink. The sheep, however, were afraid of the ice and wouldn't cross it. Desperate, the shepherd began pulling them to the other side.
“Look at that,” Peter said to Joe, “That guy is trying to pull the wool over our ice!”
HA! HA! Ha! HO! Ho! HA! Ha! ha! ha! ha!
ANYTHING ELSE?
Do you have any questions, input, or suggestions? Are there any topics you want addressed or covered in the Newsletter? If so, please let me know at citymanager@ci.bandon.or.us. For more complex questions or issues that may take significant discussion, please feel free to contact me by telephone at (541) 347-2437, voice mail ext. 229, so we can schedule an appointment.
Also, remember to visit the City of Bandon WEB page at www.ci.bandon.or.us, where you can get more information on this wonderful place in which we live.
That’s it for now. Have a good one!
Matt Winkel
City Manager
Wednesday, December 9, 2009
Corrected Agenda for Bandon Planning Commission, December 10, 2009
The Bandon Planning Commission agenda for the December 10, 2009 meeting has been amended to add Item 5.2.
1.0 CALL TO ORDER
1.1 ROLL CALL
2.0 CONSENT AGENDA
2.1 PLANNING COMMISSION REGULAR MEETING MINUTES OF 11-19-09
2.2 PARKS AND RECREATION REGULAR MEETING MINUTES 11-12-09
3.0 PUBLIC COMMENT
Opportunity for Citizens to speak on issues NOT on the Agenda. TIME LIMIT - 3 MINUTES
4.0 HEARINGS
4.1 COMPREHENSIVE PLAN AMENDMENT CHAPTERS 15.28 AND 17.76 OF THE BANDON MUNICIPAL CODE: FILL IN THE FLOODPLAIN (CONTINUED FROM NOVEMBER 19, 2009
5.0 WORKSHOP
5.1 GOAL 18 BEACHES AND DUNES PROPOSAL
5.2 BMC 17.103 RIPARIAN CORRIDOR PROTECTION - ACTION/DISCUSSION
7.0 ADJOURN
Bandon is an equal opportunity employer including people with disabilities
REGULAR MEETING OF THE PLANNING COMMISSION
CITY OF BANDON
THURSDAY, DECEMBER 10 , 2009
7:00 PM IN THE COUNCIL CHAMBERS, CITY HALL
T E N T A T I V E A G E N D A
CITY OF BANDON
THURSDAY, DECEMBER 10 , 2009
7:00 PM IN THE COUNCIL CHAMBERS, CITY HALL
T E N T A T I V E A G E N D A
******************************************************************
Council Chambers accessible to the disabled.
For special services contact City Hall 48 hours in advance
347-2437, Voice 711 TTR e-mail: citymanager@ci.bandon.or.us web: www.ci.bandon.or.us
For special services contact City Hall 48 hours in advance
347-2437, Voice 711 TTR e-mail: citymanager@ci.bandon.or.us web: www.ci.bandon.or.us
******************************************************************
1.0 CALL TO ORDER
1.1 ROLL CALL
2.0 CONSENT AGENDA
2.1 PLANNING COMMISSION REGULAR MEETING MINUTES OF 11-19-09
2.2 PARKS AND RECREATION REGULAR MEETING MINUTES 11-12-09
3.0 PUBLIC COMMENT
Opportunity for Citizens to speak on issues NOT on the Agenda. TIME LIMIT - 3 MINUTES
4.0 HEARINGS
4.1 COMPREHENSIVE PLAN AMENDMENT CHAPTERS 15.28 AND 17.76 OF THE BANDON MUNICIPAL CODE: FILL IN THE FLOODPLAIN (CONTINUED FROM NOVEMBER 19, 2009
5.0 WORKSHOP
5.1 GOAL 18 BEACHES AND DUNES PROPOSAL
5.2 BMC 17.103 RIPARIAN CORRIDOR PROTECTION - ACTION/DISCUSSION
7.0 ADJOURN
Bandon is an equal opportunity employer including people with disabilities
Thursday, December 3, 2009
Planning Commission, December 10, 2009
REGULAR MEETING OF THE PLANNING COMMISSION
CITY OF BANDON
THURSDAY, DECEMBER 10 , 2009
7:00 PM IN THE COUNCIL CHAMBERS, CITY HALL
T E N T A T I V E A G E N D A
******************************************************************
Council Chambers accessible to the disabled. For special services contact City Hall 48 hours in advance
347-2437, Voice 711 TTR e-mail: citymanager@ci.bandon.or.us web: www.ci.bandon.or.us
******************************************************************
CITY OF BANDON
THURSDAY, DECEMBER 10 , 2009
7:00 PM IN THE COUNCIL CHAMBERS, CITY HALL
T E N T A T I V E A G E N D A
******************************************************************
Council Chambers accessible to the disabled. For special services contact City Hall 48 hours in advance
347-2437, Voice 711 TTR e-mail: citymanager@ci.bandon.or.us web: www.ci.bandon.or.us
******************************************************************
1.0 CALL TO ORDER
1.1 ROLL CALL
2.0 CONSENT AGENDA
2.1 PLANNING COMMISSION REGULAR MEETING MINUTES OF 11-19-09
2.2 PARKS AND RECREATION REGULAR MEETING MINUTES 11-12-09
3.0 PUBLIC COMMENT
Opportunity for Citizens to speak on issues NOT on the Agenda. TIME LIMIT - 3 MINUTES
4.0 HEARINGS
4.1 COMPREHENSIVE PLAN AMENDMENT CHAPTERS 15.28 AND 17.76 OF THE BANDON MUNICIPAL CODE: FILL IN THE FLOODPLAIN (CONTINUED FROM NOVEMBER 19, 2009
5.0 WORKSHOP
5.1 GOAL 18 BEACHES AND DUNES PROPOSAL
6.0 ADJOURN
Bandon is an equal opportunity employer including people with disabilities
Parks & Recreation Commission, December 10, 2009
CITY OF BANDON
PARKS & RECREATION COMMISSION
City Hall
REGULAR MEETING
THURSDAY, December 10, 2009
5:30 PM
PARKS & RECREATION COMMISSION
City Hall
REGULAR MEETING
THURSDAY, December 10, 2009
5:30 PM
1. CALL TO ORDER
2. ROLL CALL
(Report Hours Worked)
3. APPROVAL OF MINUTES
November 12, 2009 Regular Minutes
4. PUBLIC INPUT
Comments from the Public on any item NOT on the agenda
5. OLD BUSINESS:
5.1 Parks and Recreation Summer Program
Budget Information/Discussion
5.2 Tree Sub-Committee
Discussion/Possible Action
5.3 Sign Committee Report – City Park Entrance Sign
6. NEW BUSINESS:
6.1 Conceptual Park Plan
Presentation – Wood Sabold and Jamie Stirling
6.2 City Park
Bathroom – Possible replacement/discussion
7. STAFF UPDATE:
7.1 City Park
7.2 Woolen Mill
7.3 Tree Trimming
7.4 Parks Master Plan
8. COMMISSION LIAISON REPORTS:
8.1 BEAUTIFICATION COMMITTEE
8.2 BANDON ARTS COUNCIL
8.3 COMMITTEE FOR CITIZEN INVOLVEMENT (CCI)
9. OPEN DISCUSSION
Commissioners
10. OTHER
11. ADJOURN
Council Chamber is accessible to the disabled. For services contact City Hall at 347-2437;
711 TTR; e-mail: citymanager@ci.bandon.or.us
City Web site: www.ci.bandon.or.us
Bandon is an equal opportunity employer including individuals with disabilities.
711 TTR; e-mail: citymanager@ci.bandon.or.us
City Web site: www.ci.bandon.or.us
Bandon is an equal opportunity employer including individuals with disabilities.
City Council, December 7, 2009
DECEMBER 7, 2009
REGULAR MEETING
BANDON CITY COUNCIL
555 HIGHWAY 101, BANDON
7:00 P.M.
REGULAR MEETING
BANDON CITY COUNCIL
555 HIGHWAY 101, BANDON
7:00 P.M.
1. CALL TO ORDER - INVOCATION - PLEDGE OF ALLEGIANCE
(Mike Stockford, Church of Jesus Christ of Latter Day Saints)
2. PUBLIC COMMENT - 3 Minute Limit
Opportunity for citizens to speak on general municipal issues not on the agenda. Material brought to the meeting for distribution - please supply 14 copies.
3. PRESENTATION(S)
3.1 Bandon Arts Council Annual Report.
3.2 Bringing Jack Back Mural Restoration Project - Vicki Affatati.
4. ACTION AND DISCUSSION
4.1 October 2010 City Council Meeting Date and Council 2010 Schedule.
4.2 Police Operating Levy.
4.3 Options for Completing the First Street Sidewalk Project.
5. ORDINANCE(S)
5.1 Ordinance 1569: Amending the Bandon Municipal Code, Chapter 13.24 - Electrical Service.
5.2 Ordinance 1573: Comprehensive Plan Amendment - Riparian Inventory and Assessment.
5.3 Ordinance 1581: Amending the Bandon Municipal Code by Adding Provisions for Riparian Corridor Protection.
6. RESOLUTION(S)
6.1 Res. 09-23:Household Hazardous Waste Management Plan for Coos and Curry County
7. CONSENT AGENDA
Action Items
7.1 Minutes of the Regular Council Meeting of 11/07/2009.
7.2 Official Canvass of November 3, 2009 Election
7.3 INFORMATION ONLY : Department Reports
7.3.1 Administrative Update, City Manager
7.3.2 Police Report for October 2009 - not available
7.3.3 Parks and Rec Draft Minutes of November 12, 2009.
7.3.4 A/P Report for October 3009.
7.3.5 Planning Commission Minutes of October 22, 2009 & Draft Minutes of November 19, 2009.
7.3.6 Library Report for October 2009.
7.3.7 Wastewater Plant Report for October 2009 7.3.8 Public Works Monthly Report for November 2009.
7.3.9 Water Treatment Plant Report October 2009.
7.3.10 Water Resource Committee Minutes - none
7.3.11 Committee on Citizen Involvement Draft Minutes of 11/10/09.
7.3.12 Finance Monthly Report for October 2009.7.3.13 Community Center Monthly Report for October 2009.
7.3.14 2010-2011 Proposed Budget Calendar.
8. OTHER: COUNCIL/MAYOR/STAFF REMARKS
9. ADJOURNMENT
Council Chamber is accessible to disabled. For services contact City Hall at 347-2437 voice; 711 TTR;
e-mail: citymanager@ci.bandon.or.us City web site: www.ci.bandon.or.us EOE
THE NEXT REGULAR MEETING OF THE COUNCIL WILL BE JANUARY 4, 2010.
e-mail: citymanager@ci.bandon.or.us City web site: www.ci.bandon.or.us EOE
THE NEXT REGULAR MEETING OF THE COUNCIL WILL BE JANUARY 4, 2010.
Tuesday, November 17, 2009
Water Resource Committee - 11/18/09 Meeting Canceled
The Water Resource Committee meeting previously scheduled for Wednesday, November 18, 2009 has been canceled. The next regular meeting is currently scheduled for Wednesday, January 20, 2010.
Friday, November 13, 2009
Bandon Planning Commission Agenda - November 19, 2009
REGULAR MEETING OF THE PLANNING COMMISSION
CITY OF
THURSDAY, November 19, 2009
7:00 PM IN THE COUNCIL CHAMBERS, CITY HALL
T E N T A T I V E A G E N D A
Council Chambers accessible to
˜ 347-2437, Voice ˜ 711 TTR ˜ e-mail:
1.0 CALL TO ORDER
1.2 ROLL CALL
2.0 CONSENT AGENDA
2.1 PLANNING COMMISSION MINUTES OF OCTOBER 22, 2009
3.0 PUBLIC COMMENT
4.0 DISCUSSION/ACTION
4.1 CĔST VERT: MAP 28-14-30BC, TAX LOT 2500 (more commonly known as
5.0 HEARING
5.1 COMPREHENSIVE PLAN AMENDMENT CHAPTERS 15.28 AND 17.76 OF THE BANDON MUNICIPAL CODE: FILL IN THE FLOODPLAIN (CONTINUED FROM 10-22-09)
6.0 STAFF UPDATES
6.1 BANDON FOREDUNE INVENTORY
6.2 GENERAL BANDON MUNICIPAL CODE AMENDMENTS
7.0 ADJOURN
Bandon is an equal opportunity employer including people with disabilities
Monday, November 9, 2009
Bandon Committee for Citizen Involvement Agenda - November 10, 2009
COMMITTEE FOR CITIZEN INVOLVEMENT MEETING
City Council Chambers,
555 Highway 101
TUESDAY, NOVEMBER 10, 2009
5:00 P.M.
TENTATIVE AGENDA
1. Call to Order
2. Approval of Minutes 9/08/2009
3. Agenda Review/Additions
4. Public Comment
5. Discussion
5.1 Riparian Corridor Protection Forum - Wrapup
5.2 Committee to Serve As "Complete Count" Committee - Update
6. Set Date of Next Meeting
7. Committee Member/Staff Remarks
8. Adjournment
Council Chamber is accessible to the disabled. For services contact City Hall at 347-2437
Voice; 711 TTR;e-mail: citymanager@ci.bandon.or.us City web site: www.ci.bandon.or.us
Bandon is an equal opportunity employer including individuals with disabilities
Thursday, November 5, 2009
Bandon Parks & Recreation Commission Agenda - November 12, 2009
CITY OF BANDON
PARKS & RECREATION COMMISSION
City Hall
REGULAR MEETING
THURSDAY, November 12, 2009
5:30 PM
PARKS & RECREATION COMMISSION
City Hall
REGULAR MEETING
THURSDAY, November 12, 2009
5:30 PM
1. CALL TO ORDER
2. ROLL CALL
(Report Hours Worked)
3. APPROVAL OF MINUTES
October 8, 2009 Regular Minutes
4. PUBLIC INPUT
Comments from the Public on any item NOT on the agenda
5. OLD BUSINESS:
5.1 Parks and Recreation Summer Program
Sue Beedle/Kathy Siemer – Update and Discussion
5.2 Woolen Mill – Brush Clean Up Update
5.3 Sign Committee Report – City Park Entrance Sign
5.4 Survey Questionnaire
5.5 Gazebo Park – Council Action Update
6. NEW BUSINESS:
6.1 Tree Removal:
Alana McGinty – 1080 Franklin Avenue
Northwest corner of 11th and Franklin
6.2 Tree Pruning:
Alleyway – Jetty Area
Running east/west between Lincoln Avenue and Madison Avenue
Between 4th and 5th Streets SW - Three Cypress
6.3 Tree Sub-Committee – Discussion/Action
Possible formation
Tree City USA
7. STAFF UPDATE:
7.1 City Park – Updates
7.2 BMX Bike Track
7.3 Skate Park
8. COMMISSION LIAISON REPORTS:
8.1 BEAUTIFICATION COMMITTEE
8.2 BANDON ARTS COUNCIL
8.3 COMMITTEE FOR CITIZEN INVOLVEMENT (CCI)
9. OPEN DISCUSSION
Commissioners
10. OTHER
11. ADJOURN
Council Chamber is accessible to the disabled. For services contact City Hall at 347-2437; 711 TTR; e-mail: citymanager@ci.bandon.or.us
City Web site: www.ci.bandon.or.us
Bandon is an equal opportunity employer including
individuals with disabilities.
City Manager's Newsletter - November 6, 2009
City of Bandon
CITY MANAGER’S NEWSLETTER
November 6, 2009
This newsletter is an informal report by City Manager Matt Winkel on the news, issues, and other items of interest from the City of Bandon. It will normally be posted once each month (on the Friday following the City Council meeting) on the City’s WEB Page at www.ci.bandon.or.us, and will be e-mailed directly to all subscribers. Subscribers will also receive copies of City Council, Planning Commission, Parks & Recreation Commission, Committee for Citizen Involvement, and Water Resource Committee agendas via e-mail in advance of each meeting.
To subscribe or un-subscribe, or if you have any questions, comments, or suggestions, please e-mail to citymanager@ci.bandon.or.us. Your e-mail addresses will be kept confidential and not distributed or used for any purposes other than e-mail communications with the City of Bandon.
FEATURED IN THIS ISSUE
* Police Levy Is Narrowly Defeated
* Gazebo Park Construction Delayed
* Bid Awarded For Installing The Wastewater Plant Ultra-Violet Disinfection System
* City Council Makes No Revisions To The Truck Route Regulations
* Good Earth Community Garden Update
* Linda’s Church Joke
POLICE LEVY IS NARROWLY DEFEATED
By a margin of only 31 votes (462 Yes to 493 No), the proposed police levy was defeated by Bandon voters at the November 3rd election. A total of 955 ballots were cast, representing a voter turnout of 55.56 % of the 1,719 registered voters. The purpose of the proposed levy was to generate sufficient funds to pay all of the costs associated with two police officers for five years, beginning next fiscal year (July 1, 2010 - June 30, 2011). In combination with four officers funded out of the remaining General Fund resources, this would ensure a total force of at least 6 full-time police officers.
City staff will be moving the normal schedule for beginning next fiscal year’s budget preparations forward into January, after the December books have been closed. That will allow us to begin preparing for the potential impacts of budget shortfalls on the level of police protection.
The City Council could also consider placing the matter back before the voters at an upcoming election, such as the May 18, 2011 election. Another option would be to place an increase in the transient occupancy tax (TOT) on an upcoming ballot to at least provide part of the money needed for police protection. That tax is currently 6%, and is charged on overnight lodging in motels, vacation rentals, RV parks, and bed & breakfasts. In accordance with State statutes, the City could utilize up to 30% of the proceeds of an increased tax to subsidize the Police Department, with the remainder used for additional tourism promotion. The matter of Police Department funding will be placed on the December 7th City Council meeting agenda for discussion.
GAZEBO PARK CONSTRUCTION DELAYED
The current fiscal year 2009-2010 budget includes $20,000.00 in the Parks & Recreation Development Fund and $19,400.00 in the Community Beautification Fund for completing the Gazebo Park, which has been proposed to be located in the triangular shaped parcel along Highway 101, immediately north of City Hall. $18,610.00 from the fiscal year 2008-2009 Beautification Fund budget was initially utilized to purchase the gazebo, and it was delivered to Bandon in April. It is shrink-wrapped for storage, and the supplier Amish Country Gazebo Company assured the City that it “can be stored for a lengthy amount of time.” Remaining work will involve assembling the gazebo; installing concrete pad and pathways; grading; installing an irrigation system and planting grass; expanding the parking lot; and installing benches, trash receptacles, bicycle racks; and lighting. Commitments have also been secured from various contractors, businesses, and individuals to donate time and/or materials to the project.
At their November 2nd meeting, the City Council reviewed the proposal to decide whether to proceed, delay, or cancel the Gazebo Park project. Representatives from the Beautification Committee attended the meeting to support the project, although it is not currently a high priority project for the Parks & Recreation Commission. The Council reconsidered whether this was a good location for the gazebo in light of the wind, noise, and traffic safety issues, and whether this was the appropriate time to spend money to construct the new park in light of current economic conditions and the negative reaction from some of the public to the recent “Welcome to Bandon” sign installation at Seabird Drive. The issue of maintenance costs was also raised, since it is projected that it would add around $250 per month to the City Hall landscaping maintenance contract, plus the cost of water, electricity, and time and materials for emptying trash cans and other maintenance activities.
After discussing the proposal, the City Council decided to delay construction of the Gazebo Park until at least fiscal year 2010-2011, retain the funds currently budgeted for the Gazebo Park at least until the fiscal year 2010-2011 budget is prepared and adopted, and keep the gazebo in storage until a decision can be made regarding its final disposition.
BID AWARDED FOR INSTALLING THE WASTEWATER PLANT ULTRA-VIOLET DISINFECTION SYSTEM
In June, 2007, the City entered into a Mutual Agreement and Order (MAO) with the Department of Environmental Quality (DEQ) under which the City was to upgrade the ultra-violet (UV) disinfection system at the wastewater treatment plant to comply with more stringent DEQ discharge permit requirements. The initial deadline for completion was May 2009, but the City was granted a time extension since additional efforts by the wastewater plant crew have allowed us to meet the discharge requirements.
It was anticipated that the project completion would cross over two fiscal years, and was budgeted accordingly, with a portion of the equipment purchase taking place in FY 2008-2009 and the remainder of the equipment purchase and its installation in FY 2009-2010. The equipment is now scheduled to arrive by the end of November. The City bid the equipment purchase on three occasions. The first successful bidder was unable to meet the bonding requirements. Both bids received during the second bidding were determined to be non-responsive, since the City’s existing UV channels are not a standard width (the original provider has since gone out of business), and neither manufacturer was willing to customize their system. The City then entered into negotiations with Spectral Innovations Ltd., who were willing to make a custom unit, the price of which is less than the previous low bid. In March 2009, the City Council approved an agreement with Spectral Innovations Ltd. to furnish the equipment.
At their November 2nd meeting, the City Council reviewed two bids submitted for installing the equipment, and awarded the contract to Kyle Electric, the lowest responsive proposer, in the amount of $30,730, which was less than the City Engineer’s estimate of $34,500. Including equipment purchase, engineering, and installation, the total project cost is $276,735, with funding coming from the Sewer Fund, Sewer Reserve Fund, and Sewer System Development Charges (SDCs).
CITY COUNCIL MAKES NO REVISIONS TO THE TRUCK ROUTE REGULATIONS
At their November 2nd meeting, the City Council again discussed matter of heavy trucks parked in residential neighborhoods, which had been held over from the October 13th meeting. The matter being considered was whether to amend the truck route regulations to prohibit semi-trucks from parking in residential neighborhoods. If they were prohibited, they would have to park in appropriate commercial and industrial zones, including such locations as the parking lot south of 3rd Street (adjacent to the site of the former Bandon Cheese Factory) which is leased from Tillamook Cheese. The existing truck route regulations contain an exemption which allows owners of semi-trucks to park their vehicles without trailers at their residences, provided they do not idle more than 5 minutes before leaving or after arriving.
A number of local commercial truck operators and citizens attended the meeting to voice their opposition to changing the existing regulations. After listening to discussion and testimony on both sides of the issue, by a vote of 4-2 the City Council defeated a motion which would have eliminated the current exemption which allows semi-trucks to be parked at the owner’s residence in residential zones. Councilors Claassen and Drew voted in favor of the motion, with Councilors Hundhausen, Procetto, Tiffany, and Vick opposed.
GOOD EARTH COMMUNITY GARDEN UPDATE
The Good Earth Community Garden is in the process of completing construction of Phase I. The plan is to have beds, guidelines, and a garden manager in place for the public in the Spring. It will be advertised when beds are available, and they will be issued on a first come, first served basis to anyone in the community.
The South Coast Community Garden Association (SCCGA) is seeking nominations to the Board for terms which begin in January. The SCCGA is encouraging folks to get involved. “You don’t have to be a gardener to participate in feeding and gardening education of the community!” Twenty four people attended a free, public soil building workshop in October sponsored by Good Earth, and the next free garden class will be held on November 14th. For additional information, or to make donations, please contact Buck Rogers, Good Earth, P.O. Box 1155, Bandon, OR 97411, telephone 541-347-2187.
LINDA’S CHURCH JOKE
Linda was obviously thinking about Thanksgiving with the plethora of jokes she came up with this week:
What did the turkey say before it was roasted?
Boy! I'm stuffed!
Why did the police arrest the turkey?
They suspected it of fowl play!
Why did they let the turkey join the band?
Because he had the drumsticks!
Why can't you take a turkey to church?
Because they use such fowl language!
And my personal favorite:
Which side of the turkey has the most feathers?
The outside!
That got Sarah in the mood, so she chimed in with this Thanksgiving poem:
May your stuffing be tasty
May your turkey be plump,
May your potatoes and gravy
Have nary a lump.
May your yams be delicious
And your pies take the prize,
And may your Thanksgiving dinner
Stay off your thighs!
HA! HA! Ha! HO! Ho! HA! Ha! ha! ha! ha!
ANYTHING ELSE?
Do you have any questions, input, or suggestions? Are there any topics you want addressed or covered in the Newsletter? If so, please let me know at citymanager@ci.bandon.or.us. For more complex questions or issues that may take significant discussion, please feel free to contact me by telephone at (541) 347-2437, voice mail ext. 229, so we can schedule an appointment.
Also, remember to visit the City of Bandon WEB page at www.ci.bandon.or.us, where you can get more information on this wonderful place in which we live.
That’s it for now. Happy Thanksgiving!
Matt Winkel
City Manager
Thursday, October 29, 2009
Bandon City Council Agenda - November 2, 2009
November 2, 2009
REGULAR MEETING
BANDON CITY COUNCIL
555 HIGHWAY 101, BANDON
7:00 P.M.
TENTATIVE AGENDA
REGULAR MEETING
BANDON CITY COUNCIL
555 HIGHWAY 101, BANDON
7:00 P.M.
TENTATIVE AGENDA
1. CALL TO ORDER - INVOCATION - PLEDGE OF ALLEGIANCE
(Pastor Robin Haruna, Unity Church)
2. PUBLIC COMMENT - Opportunity for citizens to speak on general municipal issues not on the agenda. Material brought to the meeting for distribution - please supply 14 copies.
3. PRESENTATION
3.1 Schedule for Constructing the Gazebo Park.
4. ACTION AND DISCUSSION
4.1 Truck Parking Regulations.
4.2 Award Bid for Installing the Wastewater Plant Ultra-Violet Disinfection System.
5. CONSENT AGENDA
Action Items
5.1 Minutes of the Regular Council Meeting of 10/13/2009.
5.2 INFORMATION ONLY : Department Reports
5.2.1 Administrative Update, City Manager - none
5.2.2 Police Report for September 2009.
5.2.3 Parks and Rec Draft Minutes of October 8, 2009.
5.2.4 A/P Report for September 2009.
5.2.5 Planning Commission Draft Minutes of - none
5.2.6 Library Report for September 2009.
5.2.7 Wastewater Plant Report for September 2009
5.2.8 Public Works Monthly Report for October 2009.
5.2.9 Water Treatment Plant Report September 2009.
5.2.10 Water Resource Committee Minutes - none
5.2.11 Committee on Citizen Involvement Minutes of - none
5.2.12 Finance Monthly Report for September 2009.
5.2.13 Community Center Monthly Report for September 2009.
5.2.14 Quarterly Bad Debt Write Offs Report.
7. OTHER: COUNCIL/MAYOR/STAFF REMARKS
8. ADJOURNMENT
Council Chamber is accessible to disabled. For services contact City Hall at 347-2437 voice; 711 TTR;
e-mail: citymanager@ci.bandon.or.uswww.ci.bandon.or.us
THE NEXT REGULAR MEETING OF THE COUNCIL WILL BE December 7, 2009
Thursday, October 15, 2009
City Manager's Newsletter - October 16, 2009
City of
CITY MANAGER’S NEWSLETTER
October 16, 2009
This newsletter is an informal report by City Manager Matt Winkel on the news, issues, and other items of interest from the City of
To subscribe or un-subscribe, or if you have any questions, comments, or suggestions, please e-mail to citymanager@ci.bandon.or.us. Your e-mail addresses will be kept confidential and not distributed or used for any purposes other than e-mail communications with the City of
FEATURED IN THIS ISSUE
- Bid Awarded For Several Sidewalk/Pathway Projects
- Police Department Operating Levy On November 3rd Election Ballot
- Barn/Community Center Restroom Hours Of Operation
- City Reviewing Regulations Regarding Vehicle & RV Parking And Truck Routes
- Low Income Energy Assistance Program
- Reminder That Open Burning Is Not Allowed In Bandon
- Brush And Yard Debris Pick-Up Week
- City Council Meeting Videos Now Available On The Internet
- Linda’s Church Joke
BID AWARDED FOR SEVERAL SIDEWALK/PATHWAY PROJECTS
In an effort to reduce costs and get construction completed prior to the winter weather, the City recently combined several sidewalk and pedestrian walkway projects into a single project. These include the Madison Avenue pedestrian/bike path and emergency access route from the South Jetty to 7th Street at the top of the bluff; the Old Town sidewalk replacement at the west end of First Street, including decorative sidewalk adjacent to the Port of Bandon offices in the old Coast Guard building; and the Harlem Avenue sidewalk, which will provide a safe pedestrian connection between 11th Street and the Harvard Street Apartments and the future eastside City park.
After reviewing the two construction bids submitted, the City awarded the bid to LTM, Inc., dba Knife River Materials, the low bidder in the amount of $196,697.20. This amount is significantly less than the City Engineer’s original construction cost estimate of $352,175.00. Combined with engineering and archaeological assessment costs, the total project cost estimate is $233,777.20.
Several resources are being combined to fund all three segments of this project. A $100,000 federal stimulus program grant was received for the
The initial plans included installing the electric conduit and equipment vaults under the
POLICE DEPARTMENT OPERATING LEVY ON NOVEMBER 3RD ELECTION BALLOT
The City of Bandon has placed Measure No. 6-128 on the November 3, 2009 election for voters to decide whether to impose a five-year property tax levy to generate funds for providing police protection beginning in 2010. The ballots will be mailed by the Coos County Elections Department on Friday, October 16th, and should be received by registered Bandon voters the following week.
One of the primary public safety concerns for the City of
The City of
The proposed police levy will be used to pay the expenses of two full-time police officers, including wages, benefits, insurance, training, travel, and vehicle costs for a period of five years. Those funds will be combined with money from the City’s General Fund to provide a total of six full-time police officers, plus the clerical/dispatch office specialist and all other police department operating expenses. The City Council has committed to providing 4 full-time certified police officers as the highest priority expenditure of the City’s General Fund, so funding 2 officers with a police levy will ensure a force of at least 6 officers.
The proposed levy will generate $1,105,125 over 5 years, which will be imposed in equal amounts of $221,025 each year. It is estimated that the proposed tax will result in a rate of $0.56 per $1,000 assessed value in the first year. To determine the impact on your property taxes, multiply the assessed valuation in $1,000's by $0.56. For example, a house with an assessed valuation of $150,000 would pay $84 per year ($150 x $0.56), $300,000 would pay $168 per year ($300 x $0.56), etc. That amount could vary up or down each year, depending on increases or decreases in total Bandon assessed valuation.
BARN/COMMUNITY CENTER RESTROOM HOURS OF OPERATION
This issue of Barn/Community Center restroom operating hours was discussed by the City Council at their October 13th meeting. The question revolved around whether the restrooms should be opened for general public use on weekends and other times the Barn is not being used for specific activities. Neither before nor after the recent renovation have the restrooms been opened for general public use except in conjunction with activities at the Barn. The small restrooms adjacent to the Park Host space are open to the public on a daily basis, and are cleaned by the Park Host. The Barn restrooms are open during activities of all regular Barn users, such as the Lions Club, EAT program, senior meals, senior center, etc. It has also been understood that occasional users who rent all or part of the Barn for meetings, weddings, parties, etc. are also renting the restrooms, and are responsible for the costs of cleaning after those events. In all cases, the Barn restrooms have only been open when someone is using the facility, and they have never been open without someone in attendance.
Keeping the restrooms and kitchen clean and maintained is costly, and is a critical part of the overall value and appeal of the Barn. Opening the Barn restrooms to general public use, seven days per week, would add to the janitorial, supplies, and maintenance costs at a time when both the Community Center and Parks & Recreation budgets are very tight. The City’s experience with the
The most significant concern is that the existing small restroom building is not handicapped accessible. After discussing the matter, the City Council unanimously agreed that the Barn restrooms should remained closed except during events and activities at the facility, and that staff should make a concerted effort to identify a funding resource to replace the existing
CITY REVIEWING REGULATIONS REGARDING VEHICLE & RV PARKING AND TRUCK ROUTES
City staff and Councilors occasionally receive inquiries and complaints regarding the number of vehicles parked in City streets and private yards, heavy trucks parked in residential neighborhoods, and large trucks and vehicles driving on certain collector and local streets. The various existing traffic, parking, recreational vehicle (RV), and truck route regulations were reviewed and discussed by the City Council at their October 13th meeting.
At the conclusion of those discussions, it was the consensus of the Council that staff should prepare and bring back for further consideration an amendment to the regulations which would prohibit semi-trucks from parking in residential neighborhoods. At the same time, the City would make available the parking lot south of
LOW INCOME ENERGY ASSISTANCE PROGRAM
The City annually participates in the Low Income Energy Assistance Program (LIEAP), which is a federally funded program, providing energy bill paying assistance to qualifying low income households. Low income Bandon electric customers are also helped by the City’s low income energy assistance program, which was instituted to comply with State electric regulations. This local program is funded by a surcharge on the electric utility bills and through voluntary contributions by customers who participate in the City’s “Round-Up” Program. These programs allow qualifying low-income households to apply for energy bill-paying assistance once each year. The maximum standard benefit is $300, which can be increased to $800 for crisis situations.
To provide efficient program administration and keep overhead costs as low as possible, the City contracts with the Southwestern Oregon Community Action Committee, Inc. (SWOCAC) to administer these programs on behalf of the City. Those services include providing information to customers, taking applications, reviewing income qualifications, qualifying customers, authorizing payments, and record keeping. SWOCAC receives administrative funds directly from LIEAP and the State of
For the one-year period from October 1, 2008 - September 30, 2009, a total of $47,946.01 in Federal LIEAP assistance was provided to 154 households (367 individuals) in the Bandon electric service territory. For the period April 30, 2009 - September 30, 2009, a total of $9,463.00 from the City’s local low income energy assistance program provided electric bill paying assistance to an additional 32 households (77 individuals). A total of 185 customers are currently participating in the “Round-Up” Program, providing an annual voluntary contribution of approximately $1,110.
If you feel your income level may qualify you for energy bill paying assistance, please contact Southwestern Oregon Community Action at 541-888-1574.
REMINDER THAT OPEN BURNING IS NOT ALLOWED IN BANDON
Recent data from the Police Department indicate a significant increase in the number of complaints related to fires and open burning. Please remember that open burning is not allowed in Bandon. This prohibition applies to burning garbage, rubbish, yard waste, and other materials in open fires, incinerators, and burn barrels. Operating indoor wood stoves is permitted, as is the appropriate use of approved outdoor barbeques and patio fireplaces. Any other outdoor burning for special events is subject to individual review and approval by the City Council, and payment of the cost for a permit and pre-inspection by the Fire Department.
BRUSH AND YARD DEBRIS PICK-UP WEEK
The final brush and yard debris removal program of 2009 will be held during the week of October 26 - 30, during which time Bandon Disposal will be picking up piles of brush and yard debris. City residents are allowed up to a maximum of 5 cubic yards of brush and yard debris removal (approximately two pickup loads) at no cost. PRIOR TO Monday, October 26, simply place your yard debris in the right-of-way along your street, and Bandon Disposal will pick it up sometime during that week. Please make sure that your brush is in one pile, since there is a maximum of one pile per address, and no group piles. Keep in mind that this program is for woody yard debris such as branches, brush, gorse, etc., so other items and materials such as metals, appliances, furniture, etc. will not be accepted. Branches must be cut into lengths no longer than 5 feet. Grass clippings and leaves will also be picked up, provided they are placed in biodegradable PAPER bags. NO PLASTIC bags can be accepted. Also, please avoid placing your pile under overhead utility lines, since a boom truck is used to pick up the debris. Locate your pile away from fire hydrants and utility boxes, and do not impede sidewalks or pedestrian walkways. A total of three brush and yard debris removal events are held each year. In addition to the last week in October, the other free events are scheduled for mid-January and the first week in May. If you have more than 5 cubic yards of debris, or if you want debris picked up at times other than the three brush removal week, please contact Bandon Disposal at 347-9633 for a price quote.
CITY COUNCIL MEETING VIDEOS NOW AVAILABLE ON THE INTERNET
The Bandon City Council meetings are now available on the internet as video-on-demand, so they can be viewed at any time. The videos can be found at http://coosmediacenter.pegcentral.com/. (The latest version of Flash Media Player is required.) From the opening page, scroll down and through the pages (there are several pages which also contain Coos Bay City Council, North Bend City Council, Coos County Commissioners, and other area meetings).
Since there is limited storage space, the amount of time each meeting can be maintained on line has not yet been determined. It is anticipated that a minimum of the two most recent meetings will always be available, which means each meeting can be accessed for at least two months. For older meetings, copies of the DVDs are available for viewing and copying at City Hall and the Library.
LINDA’S CHURCH JOKE
This one was sent in by one of Linda’s many church-joke fans:
A man appeared before St. Peter at the pearly gates. "Have you ever done anything of particular merit?" St. Peter asked.
“Well, I can think of one thing," the man offered. "On a trip to the Black Hills out in
St. Peter was extremely impressed, and asked, "When did this happen?"
The man replied, "Just a couple of minutes ago."
HA! HA! Ha! HO! Ho! HA! Ha! ha! ha! ha!
ANYTHING ELSE?
Do you have any questions, input, or suggestions? Are there any topics you want addressed or covered in the Newsletter? If so, please let me know at citymanager@ci.bandon.or.us. For more complex questions or issues that may take significant discussion, please feel free to contact me by telephone at (541) 347-2437, voice mail ext. 229, so we can schedule an appointment.
Also, remember to visit the City of
That’s it for now. Have a good one!
Matt Winkel
City Manager
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